PVAMU PRIVACY & SECURITY STATEMENT (draft)
Information collection and use
We collect personal information when you voluntarily provide us with information for responding to inquiries, including mail, telephone or electronic contact. Personal and demographic information may also be collected if you leave comments on the Sites or in connection with your participation in surveys, social media, contests, games, promotions, and other activities on the Sites. As used herein, the term “personal information” means information that specifically identifies an individual (such as a name, address, telephone number or e-mail address) and information about that individual or his or her activities that is directly linked to personal information. We use personal information collected through our Sites for the purposes described in this Policy or elsewhere on the Sites, to respond to your requests or to monitor the overall effectiveness of the Sites. Information is kept as long as the service for which it was submitted is active. Information may be retained afterward as a record of the service.
When you use the Sites, some information is automatically recorded, such as your Internet Protocol (IP) address, your operating system, the browser type, the address of a referring website, and your activity on our Sites. If you access the Sites from a mobile device, we may also collect information about the type of mobile device you use, the type of mobile Internet browsers you use, and information about the location of your device. This information may be used to analyze trends, to identify system performance or to create summary statistics. We treat this information as personal information if we combine it with or link it to any of the personal information mentioned above. Personal information does not include “aggregate” information, which is data we collect about the use of the Sites or about a group or category of services or users, from which individual identities or other personal information has been removed.
We may also collect certain information through the use of “cookies” or web beacons. Cookies are small data files stored on your hard drive at the request of a website. Among other things, cookies help us improve our Sites and your experience. Information obtained from cookies and linked to personally identifying information is treated as personal information. Anonymous identifiers are random strings of characters that are used for the same purposes as a cookie on platforms, including certain mobile devices, where cookie technology is not available. Web beacons are small, invisible graphic images that may be used on the Sites or in emails relating to the Sites to collect certain information about usage and effectiveness and monitor user activity on the Sites.
If you wish to block, erase, or be warned of cookies, please refer to your browser manufacturer’s information to learn about these functions.
Collection and use by third-party vendors
Information automatically collected by third parties may be used by third parties, among other things, to analyze and track data, to solicit donations, to deliver advertising or content on other websites based on your prior activities on this or other sites or targeted to your interests, and to better understand the usage and visitation of our Sites and the other sites tracked by these third parties. To manage settings for the Google advertising cookies and to opt-out of certain features, visit their Ad Settings.
Information sharing with affiliates
Prairie View A&M University does not sell or share information for commercial solicitation or political purposes. However, we routinely share information among affiliated organizations to advance their missions in support of Prairie View A&M University.
Access to information
Except for education records governed by FERPA and other regulations, all information collected from this website, including the summary server log information, emails sent to the website, and information collected from web-based forms, may be subject to the Texas Public Information Act. This means that while Prairie View A&M University does not actively share information, in some cases may be compelled by law to release information gathered from its web servers.
The Texas Public Information Act, with a few exceptions, gives you the right to be informed about the information that this website collects about you. It also gives you the right to request a copy of that information, and to have the university correct any of that information that is wrong. You may request to receive and review any of that information, or request corrections to it, by contacting the Prairie View A&M University Public Information Officer via email, or online using the PVAMU Open Records Portal, P.O. Box 519, Mail Stop 1300, Prairie View, Texas 77446, at 936-261-2152.
Deleting personal information
Your right to delete personal data is subject to applicable legal requirements. To remove personally identifiable information that has been collected about you, contact firstname.lastname@example.org. We will make a sincere effort respond to your request in a timely manner. For a more timely response, you may instead directly contact the departmental owner of the site in question. We may take reasonable steps to verity your identity before granting this request. Deletion of data may result in loss of services which are dependent on that information. We will also retain your personal data when it is needed to comply with legal obligations, disputes, or agreements.
Extensive security measures consistent with the Texas Administrative Code (TAC) “Information Security Standards” and Prairie View A&M University Rules and University Administrative Procedures have been employed to protect against unauthorized access, disclosure, modification, or destruction of information under our control, as well as the loss, misuse, or alteration of this website and/or associated electronic information resources. The information resources that support this site undergo an annual information security risk assessment, to assess the security posture of information systems and measure compliance with information security standards.
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