Current Student Employees

Student Success Guide: The student worker Success Guide is a tool to help our students become successful, goal-oriented professionals to impact and lead an ever-changing world.

Work-Study Balance Sheet: This must be used for each work-study student worker in your department.  This allows the department and the student to keep track of their current work-study balance.

Student Employee Work Schedule: Students should fill this form out with their supervisor. No student may work during his/her scheduled class times. Undergraduate students may work a maximum of 8 hours per day and no more than 20 hours per week. Graduate students may work a maximum 8 hours per day and no more than 25* hours per week.

Docusign: DocuSign is a software that will allow documents to be created, routed, and signed with an electronic signature. DocuSign meets the industry’s rigorous security certification standards which will make all documents that are signed court-admissible, digitally signed and a tamper-evident Certificate of Completion.

How does DocuSign work?

1. Send – Easily upload and send documents for electronic signature.
2. Sign – Quickly access and sign documents that require your signature.
3. Manage – Check a document status, send reminders, view audit trails and securely store online.

Academic Calendars

Wage Table

Access the Workday App for Android

Access the Workday App for iPhone 

Change Your Photo 

Manage Your Personal Information

Bi-Weekly Pay Calendar

Entering Time

Managing Your Time

Managing Your Time Off (Unpaid)

Managing Your Bank Accounts

Edit Payment Elections

Reading Your Workday Payslip

View Your W2

Glacier: International Student Only**: International Student Workers must complete this form as part of their onboarding process and submit it to payroll for processing.

FICA Exemption Information

UIN Password Reset: Please contact the Student Employment Office if any technical difficulties.

Internal Applicants

Internal applicants are those that are currently employed by the Texas A&M System.

If you worked as a Student Employee during the previous semester and were not terminated, then you are an internal candidate.

If you ARE a current Texas A&M System employee, please take these steps to view and apply for open positions in Workday:

• Login to Workday using the link below.
• Click on Career
• Click Find Jobs
• The Internal career site will reflect current open positions for your review/application.
• You may update your professional profile through the Career icon to include education, job history and other professional information
• Step by step instructions

Find Jobs – Internal Career Site

For assistance with the application process, please contact the Office of Student Employment:

Student On-Campus Positions: 936-261-1793 or seo@pvamu.edu

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Equal Opportunity Employer

Prairie View A&M University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer. As a member of The Texas A&M System, Prairie View A&M University will provide equal opportunity for employment to all persons regardless of race, color, sex, religion, national origin, age, disability, genetic information, veteran status, sexual orientation or gender identity and will strive to achieve full and equal employment opportunity through The Texas A&M System.

Ms. LaToya Douglas, Director of Equal Opportunity & HR Compliance has been designated to handle inquiries regarding the non-discrimination policies.
P.O. Box 519: Mail Stop 1337; Harrington Science Building, Suite 109; Prairie View, TX 77446-0519, or by calling 936-261-1730

Immigration Reform & Control Act (IRCA) Requirements

The Immigration Reform and Control Act of 1986 requires that within three days of their employment, all new employees must present documents verifying identity and right to accept employment within the United States. 

Background Checks

All offers of employment at Prairie View A&M University are contingent on the clearance of required background checks to include, but not limited to, a criminal history check, employment and education verifications, certification/licensure verification, and employment reference checks as applicable based on the positions qualifications and requirements.

E-Verify

For employment purposes, Prairie View A&M University uses the E-Verify system to ensure all potential employees are verified accurately and efficiently. Federal law requires that all employers verify the identity and employment eligibility of all new employees. E-Verify (How it affects you).

• E-Verify Poster(English)
• E-Verify Poster(Spanish)
• E-Verify Non-Photo Tool

Selective Service Requirement

HB 558, passed by the 76th Legislature requires that males between the age of 18 and 25 show proof of compliance with federal Selective Service law in order to be eligible for employment with the state.

Crime Information and Statistics

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires higher education institutions to make public their campus security policies and release to the campus community crime data collected or reported.  In compliance with the Clery Act, Prairie View A&M University is required to distribute this information to all current and prospective employees and students.

The Annual Security Report and Fire Safety Report  contains information about university security rules/procedures and statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Prairie View A&M University; and on public property within, or immediately adjacent to and accessible from the campus.  It also includes information regarding fire safety for student housing and fire statistics.

PVAMU’s  current Annual Security and Fire Safety Report is posted on the university’s Clery website.  Please contact the Prairie View A&M University – Office of University Compliance, located in W.R. Banks Building, Suite 224 or at 936.261.2144 for a printed copy of the report.

Veterans’ Employment Preference

Veterans’ Employment Liaison – Ms. Jana Smith, Manager, Compensation & Recruitment; jbsmith@pvamu.edu; 936-261-1729

If I am a veteran, how do I know if I am eligible for veteran’s preference?

You are eligible under Texas Government Code, Section 657657.002 for veteran’s preference if you meet all the following qualifications:

1. served in:  the army, navy, air force, coast guard, or marine corps of the United States or the United States Public Health Service under 42 U.S.C. Section 201 et seq., as amended or the Texas military forces as defined by Section 437.001 or an auxiliary service of one of those branches of the armed forces; and
2. were honorable discharged from the military service.
3. If you meet all these qualifications, you should respond “Yes” to this question on the application.

If I am a surviving spouse or orphan of a veteran, how do I know if I am eligible for veteran’s preference?

A veteran’s surviving spouse who has not remarried or an orphan of a veteran qualifies for a veteran’s preference if the veteran was killed while on active duty. If you meet all these qualifications, you should respond “Yes” to this question on the application.

How do I respond if I do not meet these requirements?

All other applicants should respond “No”.

What does veteran’s preference mean in the Texas A&M University hiring process?

Veteran’s preference means if two applicants are finalists for a position, and equal in all respects, the veteran would be offered the job. If veterans’ preference is granted, the veteran or surviving unmarried spouse/orphan would be required to produce form DD214 or similar document at the point of hire to verify eligibility.

Orientation

New Student Worker Orientation for student workers will begin Fall 2021.

The orientation reviews student employee rights, responsibilities, policies, and procedures. After completion, student workers will be equipped with knowledge regarding privacy and confidentiality, dress code guidelines, employment conditions, university programs, and Workday functions.

New student workers will be required to provide a copy of the completed certification to their hiring department for record keeping.

All new student workers will be required to complete the online orientation beginning January 15, 2020.

Required Training for Student Workers

The State of Texas and the Texas A&M University system mandates that all new employees complete six (6) specific online training modules.

The Office of Human Resources requires that all new employees complete the State Mandated Trainings within the first 30 days of employment.

• Ethics & Fraud – Course Number: 2114400
• Creating a Discrimination-Free Workplace – Course Number: 99002
• Orientation to the A&M System – Course Number: 99004
• Hazard Communication – Course Number: 2112447
• Information Security Awareness – Course Number: 3001

Every one, two, or four years following, employees will be prompted to retake certain required online training modules. Notifications will be sent when the recertification’s are due.

These online self-studies are available via TrainTraq in the SSO menu.

About the program:

Prairie View A&M University’s objective is to establish and expand Federal Community Service in our local geographical area. The “Family Literacy Program” (formally America Reads/America Counts) is a program promoted by the federal government to use university Federal Work Study (FWS) students as reading and mathematics tutors to help children improve reading and math skills. The goal of this program is to increase primary school children’s reading ability by the third grade and to help them build a strong mathematical foundation.

In Partnership with the Waller Independent School District, Prairie View A&M University employs Work-Study Tutors in local area elementary schools located in Waller County.

Eligibility:

1. Students who have demonstrated financial need (as reported on the Free Application for Federal Student Aid or Texas Application for Student Financial Aid) and have been awarded Federal Work Study or Texas Work Study.
2. Students must be enrolled at least half-time (6 semester credit hours) in the Course Program of Study at Prairie View A&M University. If enrollment drops below half-time at the census date, the student will not be eligible to earn work-study from that date forward.
3. Students must maintain Satisfactory Academic Progress. Students must stay above the minimum 2.0 GPA, Completion Rate, and Excessive Hours in Course Program of Study each semester.
4. Students must submit to a Criminal Background check by both Prairie View A&M University and the assigned school district.
5. Students MUST have reliable transportation to and from their assigned school. Prairie View A&M University will not provide Tutors with transportation to and from work.

http://www.pvamu.edu/faid/faid-requirements/satisfactory-academic-progress-policy/

Benefits to Student:

1. Students gain career-related experience
2. Gain practical knowledge inside and outside the classroom
3. Opportunity to explore career avenues
4. Valuable work experience for their resumes
5. Increased self-confidence

For more information, please contact the Student Employment Office.

Student Employment Email

SEO@pvamu.edu

936-261-1793