Space Management

Space Management

Space is one of a university’s most valuable commodities. Renovation and new construction projects affect space allocations on campus. The Campus Planning and Space Management Department at PVAMU is responsible for the strategic administration of the University's space assets and annual reporting of space utilization to the Texas Higher Education Coordinating Board (THECB).


Building & Room Inventory Database


The Texas Higher Education Coordinating Board (THECB) requires each University to provide an annual inventory of all buildings and rooms contained therein. Below is the inventory listing provided to THECB in 2016. This list is used for the following,

  • To maintain an up-to-date building and room inventory that is required by The Texas Higher Education Coordinating Board. This information is used, in part, in calculating how much HEAF (Higher Education Assistance Fund) money Prairie View A&M University gets annually and in calculating building replacement cost.
  • To provide space documentation required of the Texas A&M System Annual Capital Plan.
  • To provide information for internal assessment of space allocations and for use by the Senior Vice President for Business Affairs and University Leadership

 Looking for the size, function or use of a space on campus? Review the Building and Room Inventory for additional information.

Building and Room Inventory Link 


 


Request for New Space or Moves


Campus Planning uses a formalized space request process to support the successful delivery of projects that impact University space utilization and growth. This process provides clarity and transparency as Campus Planning guides users through request initiation, approval, project review, execution and closeout.

All requests for additional space or facility must be made on the Space Request Form. The form should be used for requesting any type of space and/or facility not currently allocated to the requesting unit.

Each form sent to the Department of Campus Planning must be approved and signed by the responsible Dean, Director or Vice President. The request will be evaluated by the Campus Planning Department in coordination with the Requestor, and recommendation will be forwarded to the Associate Vice President of Business Services and Senior Vice President for Business Affairs for consideration.

If renovation or new construction cost are required as part of the space request, the Office of Campus Planning will coordinate scope definition and cost estimates as part of the review process. The requesting department must fund all work associated with the new space or renovation being requested. This cost includes the actual move of all new equipment and the cost of all construction and renovation requests.



References


Below is a listing of space management resources along with direct links to the forms and websites: