Space is one of a university’s most valuable commodities. Assignment of spaces, renovation of existing spaces, change in uses of spaces, and new construction projects affect space allocations on campus.
The responsibility for space assignment is delegated by the President to the to the Senior Vice President for Business Affairs (SVPBA). The Department of Campus Planning and Space Management is responsible for the strategic administration of the University’s space assets and annual reporting of space utilization to the Texas Higher Education Coordinating Board (THECB) in coordination with Academic Affairs and Department of Information Resource Management.
To this end, the department is committed to the equitable and effective use of the University’s space resources. The following principles guide space allocation recommendations:
Guiding Principles
- All spaces belong to the university and is subject to assignment and reassignment to achieve the institution’s mission and strategic priorities.
- Space usage will be consistent with university policies and in alignment with strategic plans and goals.
- Space decisions should support improved efficiency, functionality, flexibility, and utilization.
- Co-location of programmatically related activities should have a higher priority than co-location of non-programmatically related activities.
- Schools, colleges, and units are expected to effectively manage their existing space allocation before making a request for additional space.
Space Request Form
The Department of Campus Planning and Space Management uses a formalized space request process to support the successful delivery of projects that impact University space utilization and growth and to track changes to the Space Inventory.
All requests must be made on the Space Request Form.
This form is used when requesting support for each of the following space needs or changes.
- New Space – Use this form to document an expected or impending need for space (both temporary and permanent) that cannot be met within the existing college or department’s assignment, either in size, design or space type.
- Modifications to Existing Space – Use this form to document a need for modifications to existing space that would require renovation or construction but does NOT require a change in space type. This includes adding new furniture, equipment or AV technology.
- Change in Space Use – Use this form to document a need for a change in how the space is currently being used, i.e. lab to classroom, conference room to storage etc.
Space Request Reviews
Space Request reviews are scheduled twice a month. To inquire about the status of a space request, send an email to campusplanning@pvamu.edu.
Request for Moves
As noted above the Department of Campus Planning and Space Management uses a formalized space request process to support the successful delivery of projects that impact University space utilization and growth and to track changes to the Space Inventory. This includes relocation of faculty and staff.
All requests must be made on the Space Request Form.
In addition, please use the attached move form to track the relocation of staff so that vacant spaces can be tracked.