Award Terms and Conditions

Statement of Authorization and Responsibility

I authorize Prairie View A&M University to apply my financial aid funds to my student account to the extent necessary to pay any current outstanding educational charges, and then release the remaining proceeds to me. I understand I will be held responsible for repaying all monies that are disbursed as a result of having registered for classes and not “Officially Withdrawing” from PVAMU.

Fund Disbursement

Funds will not be disbursed until all eligibility requirements are satisfied. The Office of Student Financial Aid will disburse awarded funds to student accounts no earlier than seven days prior to the first day of class. Prairie View A&M University will first use the aid to pay your tuition and fee charges, board and room and charges.  Any remainder will be disbursed to the student in the form of a refund. Click here for more information:

Revision and Cancellation of Aid

The Office of Student Financial Aid (OSFA) reserves the right to review, revise and/or terminate your financial aid awards at any time due to changes in your financial status, academic status, and/or receipt of awards after initial award notice is sent. Your financial aid award may not exceed your cost of attendance. The Office of Student Financial Aid (OSFA) is required to review potential over-awards and make adjustments accordingly. Your failure to comply with federal and state laws and regulations, including financial verification and audit procedures, or university policies, including those expressed in these provisions, or the university catalog, will be subject to the changes stated above.

Enrollment Audit

Your financial assistance was calculated based on a full-time enrollment status (Undergraduate Student: 12 hours per term; Graduate Student: 9 hours per term). The OSFA is required to conduct an enrollment audit of all students receiving financial aid after the 20th class day. Therefore, if your enrollment status is less than full-time at the conclusion of the 12th class day, your award(s) will be adjusted accordingly. In the event that your aid is reduced or cancelled after the 12th class day a debt to the institution may result. You can verify this by occasionally logging on to PantherTrack and reviewing your student account balance.

Repayment of Financial Aid due to Withdrawal

Federal regulations require PVAMU to perform a refund calculation for unearned aid on all students who officially withdraw on or prior to 60% of the payment period (semester/term) and received Federal Title IV funds.  If a student withdraws or cancels enrollment on or before the 60% point of a semester, all or a portion of Title IV funds (Federal Pell Grant, SEOG, Federal Perkins Loan, Federal Direct Subsidized and Unsubsidized, Federal Direct PLUS and Federal Direct Grad PLUS Loans) awarded to a student must be returned according to provisions of the Higher Educational Act Amendment of 2008.  The calculation and return of these funds may result in debt to the university and/or U.S. Department of Education.  In addition, any future financial aid will be cancelled.

Federal regulations also require the university to perform a refund calculation for unearned aid on all students who unofficially withdraw (cease attendance without school notification).  Therefore, a student who does not earn a passing grade in any one class due to lack of attendance and who receives Title IV funds will be considered an unofficial withdrawal unless appropriate documentation is provided.  These refunds must be calculated using the 50% point of the semester unless the student can otherwise provide documentation for an official last date of attendance.  With the calculation and return of these funds, as with an official withdraw, debt and/or cancellation of future financial aid may result.

Satisfactory Academic Progress

I acknowledge that I have carefully read and understand the Satisfactory Academic Policy of Prairie View A&M University. Visit the following link for more information:

Enrollment at Multiple Institutions

A student may not receive a Pell grant from more than one institution during the same enrollment period. If it is determined that a student is receiving aid from multiple institutions, the Office of Student Financial Aid will revise that student’s award accordingly. In the event that your aid is reduced or cancelled, you will owe a balance to the university.

Anticipated Resources

The Office of Student Financial Aid and Scholarships must consider all educational funding sources in exclusion of federal and state aid awarded through the Free Application for Federal Student Aid (FAFSA) when determining initial eligibility for Federal Aid. You are required to report to the institution any resources other than those awarded through the FAFSA such as external scholarships, state exemptions and waivers, veterans benefits, contractual payments, departmental scholarships, tuition assistance, etc.

Failure to report any additional resources before an award package is calculated may result in an adjustment to your financial aid package and you may be required to return funding in the event a resource causes you to exceed the cost of attendance as established by regulation. In the event that there are changes to the information reported below, please contact the Office of Student Financial Aid and Scholarships immediately to request an adjustment.

Federal Direct Subsidized/Unsubsidized Loans

Direct Loans are low-interest loans for students and parents to help pay for the cost of a student’s education after high school. The lender is the U.S. Department of Education rather than a bank or other private financial institution. For more information please click on