Platinum Analytics

Platinum Analytics is Ad Astra Information Systems SaaS solution that generates information regarding students’ course needs previously unavailable in the student information system. This business intelligence can be used to refine both the number of available seats for a course and the times courses are offered in a schedule.

Ad Astra works with our team to establish direct connections from the Platinum Analytics application to our Student Information System (SIS) and Degree Audit System. This connection allows for importing of necessary data in order to generate sound scheduling recommendations. These results will be prepared in time to refine the academic schedule for the next like term. For example, the current fall results will be utilized to inform the next fall’s academic schedule.

How We Get Started

Re-evaluating the sections and seats offered per course helps to free under-utilized space that can be better allocated to higher-demand courses. This reallocation of resources not only addresses space bottlenecks, but also allows current students the opportunity to graduate sooner while making room for growing enrollments.

PVAMU is doing this in response to changing student course needs in order to make the right number of courses and seats available. Ignoring this common, but serious problem, leaves students without the courses they need to graduate and the institution with too many low-enrollment classes.

Getting it Done

Just as important as having the right stakeholders involved to set goals for the project, the data used for the Platinum Analytics project are vitally important. Below are some of projects questions we get to consider before, during and after Platinum analytics.

  • What outcomes do you expect to measure?

  • What courses are known Bottlenecks to graduation?

  • What are the known time and space Bottlenecks?

  • Which programs have obvious increasing and/or declining enrollments?

  • What’s your business practice for building a term’s academic schedule. Do you start from scratch? Do you roll your schedule from term to term? If you roll the schedule, what elements do you roll forward (time, room, instructor, meeting pattern, etc.)?

  • Do you have a standard time (meeting pattern) matrix?

  • Do you have policies for canceling/adding sections?

  • Do you have a published scheduling policy and if yes, is it enforced?

  • Are you interested in analyzing all course levels (i.e. graduate and undergraduate, Non-credit, on-line, etc.)?

Platinum Analytics Pilot

PVAMU will be participating in the Ad Astra Platinum Analytics “pilot”. This pilot will help the University obtain valuable feedback, address any underlying issues, and confirm documentation for our University rollout in March 2020.

As a pilot group, we will

  • Learn the benefits of the new system soon rather than later
  • Participate in early training sessions
  • Utilize Ad Astra Platinum Analytics for our Spring 2020 schedule

Ad Astra Platinum Analytics – Pilot Process

  1. Spring 2019 schedule will be rolled to Spring 2020 (Banner)
  2. Demo and training with pilot groups
  3. Pilot departments will use Banner to update (delete, add or edit) – No classroom assignments
  4. Departments will certify their schedules
  5. Office of the Registrar will run the Optimizer
  6. Departments will review their schedules online (Astra Schedule, Report, Panther Tracks)
  7. Limited access to departments to update sections only

We have identified October 3, 2019, and October 10, 2019 as initial training dates for the University.

  • October 3, 2019
    • College of Arts & Sciences – Mathematics and Political Science – 10 am – 11:30 am
    • School of Architecture – 1:00 pm – 2:30 pm
    • College of Juvenile Justice – 3:30 pm – 5 pm
  • October 10, 2019
    • College of Nursing – 10:30 am