Room booking:

• Room 508 is available for faculty and staff only for departmental meetings and training.
• Faculty and staff can reserve Event Room 508 from the webpage Reserve a Room https://www.pvamu.edu/library/reserve-a-room/ on the library website on a first come, first served basis.
• Room reservations cannot be made for courses as an alternative classroom during a regular These reservations will be canceled with a cancellation email notification to the faculty member.
• If the instructor who reserves the room is absent at the event, library staff can cancel the reservation with a cancellation email
• The Director of the Libraries can cancel the reservation with a cancellation email notification.

Room Availabilities:

Monday – Friday, 8 m. to 4 p.m.

Room Amenities:

• The maximum capacity is 45 seats, according to information provided by the Fire Safely Manager at UPD.
• The room has 37 chairs and a long conference
• Request audio-visual systems from John Douglas, Manager of Audio-Visual Services in CITE, via email at jmdouglas@pvamu.edu at least 5 days before the event.

Room Use Guidelines:

• The meeting organizer signs in at the Circulation Desk for the staff to unlock the room.
• Ensure the event ends on time and the room is reset by the end of the reservation time.
• The room is left the way you find If you move the chairs, return them as you found them.
• No Candles and Incense: In conjunction with fire safety
• Money cannot change hands - nothing can be sold in the room, nor can a fee be charged to attend.
• Food/beverages are allowed in the room. Be sure to clean up after the event.
• The room must be left in order – trash should be put in garbage bags and taken to the dumpster behind the library.
• State law prohibits smoking, including a lighted pipe, cigar, cigarette, tobacco, e-cigarette, or any other type of nicotine delivery device or smoking substance in the library building. University Policy# Smoking https://www.pvamu.edu/policies/wp-content/uploads/sites/56/34.05.99.P1.pdf
• Violation of the student conduct/handbook will be
• Library staff will file an incident report if violations occur from the library homepage – Reserve a Room – Incident report https://pvamu.co1.qualtrics.com/jfe/form/SV_9oY1Q9p4DDa6nMG

Room booking:

• RI Lab 127D is mainly for instructional sessions by Research and Instruction Librarians.
• The lab can be reserved by faculty and staff for training or presentation when no library instruction is scheduled.
• Classes and activities in the lab are to keep the volume down so as not to disturb patrons in the quiet study area in the Periodical Department. Library staff can request that the noise level be lower or risk future booking cancellations.
• Faculty and staff can reserve the room from the webpage Reserve a Room on the library website https://www.pvamu.edu/library/departments/reference-information-services-2/ri-lab/ to request a library instruction class or to request an event held in the RI Lab 127D. Reference and Instruction receive requests by email.
• Reference and Instruction Librarians use the 127D Calendar link https://www.signupgenius.com/go/rilab127d from the webpage “RI Lab Room 127D.” https://www.pvamu.edu/library/departments/reference-information-services-2/ri-lab/ to reserve instruction classes and other events following the Room Booking Policy.
• Library staff in the circulation and periodical departments can view the RI Lab 127D calendar at https://www.signupgenius.com/go/rilab127d to inform patrons.
• Instructors and event organizers should sign in at the Reference
• Library instructions will take priority over scheduled Reference and Instruction Librarians can cancel previous reservations if needed.
• If the faculty or staff member who reserves the room is absent from the event, the event can be canceled.
• Librarians on duty can open Room 127D for students to take exams.

Room Availability:

• Monday – Friday, 8 m. to 5 p.m.
• Monday – Thursday, 5 m. to 9 p.m. - only for reference and instruction classes.

Room Amenities:

• The maximum capacity is 92 people, according to information provided by the Fire Safety Manager at UPD.
• 30 all-in-one desktops with a built-in camera, microphone, and
• One instructor’s desktop with A webcam for virtual meetings can be checked out at the circulation desk.

Room Use Guidelines:

• The event organizer signs in at the Reference Desk for the reference librarians to unlock the lab.
• Ensure the event ends on time and the room is reset by the end of the reservation time.
• The room is left the way you find If you move the tables and chairs, return them as you found them.
• The room must be left in order – trash should be put in garbage bags and taken to the dumpster behind the library.
• No Candles and Incense: In conjunction with fire safety
• Money cannot change hands - nothing can be sold in the room, nor can a fee be charged to attend.
• No food or drink is allowed in the room
• No space heater is allowed in the room
• State law prohibits smoking, including a lighted pipe, cigar, cigarette, tobacco, e-cigarette, or any other type of nicotine delivery device or smoking substance in the library building. University Policy# Smoking https://www.pvamu.edu/policies/wp-content/uploads/sites/56/34.05.99.P1.pdf
• Violation of the student conduct/handbook will be reported.
• Library staff will file an incident report if violations occur from the library homepage – Reserve a Room – Incident report https://pvamu.co1.qualtrics.com/jfe/form/SV_9oY1Q9p4DDa6nMG