The Graduate School is the primary source of information for advanced degrees at Prairie View A&M University. Similarly, the Graduate Catalog is the official sourcebook for graduate programs at the University. Faculty, staff, and students should refer to the forms below for most graduate academic policies and procedures.
Please note forms related to the Thesis, Dissertation, and Doctoral Project can be found using the Thesis and Dissertation Process link.
Forms related to scholarship opportunities can be found using the Funding Your Graduate Education link.
Academic Degree Plan and Candidacy
A graduate student should file a degree plan within the first semester of matriculation in the university. The major advisor, department head, academic dean, and dean of Graduate Studies review and approve the degree plan.
A graduate student admitted to full degree status does not automatically become a candidate for the master’s degree. A candidacy form must be submitted and approved by the department head, academic dean, and dean of Graduate School. Advancement to candidacy for doctoral programs is governed by the procedures of the program. Information for the specific program is found in the graduate catalog under the degree description.
Transfer Credit
Graduate credit earned at another accredited institution, not exceeding six (6) semester hours, may be transferred and applied toward the master’s or the doctorate degree at Prairie View A&M University. Graduate credit earned at another accredited institution during enrollment in the graduate program at Prairie View A&M University cannot be used to satisfy a certificate/degree requirement at that institution fulfilling the degree requirements at Prairie View A&M University. Only courses with a grade of “B” or better may be transferred. Under no circumstances will transfer course work be considered that will be more than six (6) years old at the time the degree is awarded.
Revalidate Course(s) for Master’s Degree
A student must complete the requirements for the master’s degree within six (6) consecutive years after the first date of enrollment in Graduate School. Credit for individual courses completed in residence between six and seven years before all requirements for the master’s degree are completed may be re-validated by a special examination given by the department concerned. A course in which a grade of “C” was earned cannot be re-validated. Information for specific doctoral programs is found in the graduate catalog under the degree description.
Request to Revalidate Courses for Master’s Degree
Approval to Revalidate Courses
Revalidate Course(s) for Doctoral Degree
A student must complete all requirements for the doctoral degree within nine (9) consecutive years from their initial enrollment in Graduate School. Credit for individual courses completed more than nine (9) years before fulfilling all doctoral degree requirements may be revalidated through a special examination administered by the relevant department. However, courses in which a grade of ‘C’ was earned are not eligible for revalidation. Specific information regarding individual doctoral programs can be found in the graduate catalog under the degree description
Request to Revalidate Courses for Doctoral Degree
Approval to Revalidate Courses
Academic Dismissal Appeal
All graduate students are required to maintain a 3.0 cumulative grade-point average. If a student’s cumulative GPA falls below 3.0 during any semester of enrollment, the student will be placed on academic probation. In the next semester of enrollment, the student must raise his/her GPA to 3.0 or above or be dismissed from Graduate School.
A student wishing to appeal an academic dismissal must complete the Graduate Student Academic Dismissal Appeal Packet.
Graduate Student Academic Appeal College Recommendation Form
Undergraduates to Enroll in Graduate Courses
A University senior who is within twelve (12) semester hours of completing the requirements for an
undergraduate degree may, upon being recommended by the department head and the dean of the school
or college, register for up to six (6) semester hours of graduate courses while completing undergraduate
degree requirements. The combined load of the graduate and the undergraduate courses must not
exceed eighteen (18) semester hours. Graduate courses used to meet undergraduate requirements may
not be used to meet graduate requirements. Additionally, a student must have a current cumulative undergraduate GPA of 3.0 or higher to be eligible for this option.
Undergraduate Request to take Graduate Course Form (pdf)
Application for Graduation
A student who plans to receive a degree from Prairie View A&M University must apply for graduation online via PantherTracks, a semester before the anticipated graduation date. Students are to apply by the published deadline available on the website via the academic calendar for each graduation semester (fall, spring, or summer). Students completing work required for a degree must be enrolled during the term in which the work is completed and the application for graduation is filed.
Petition for Leave of Absence
Students petitioning for a leave of absence from Prairie View A&M University should understand that it does not extend the time limit to complete their degree, nine (9) years for a Ph.D. or six (6) years for a master’s, counted from the first date of enrollment in Graduate School. Additionally, students on leave are not allowed to access or use university facilities or resources.
Petition for Leave of Absence Form
Registration in Absentia
Students wishing to register for absentia for a given semester must meet all requirements for a specific degree. Registration in absentia allows a student to participate in activities required of an enrolled student, such as facility use (e.g., library) and the ability to apply for graduation.
Nonresident Tuition Waiver
An individual employed at least half-time by a public institution of higher education in Texas as a research or teaching assistant, and his/her spouse and children, may enroll while paying the resident tuition rate.
Nonresident Tuition Waiver Form
Reevaluation of Credentials
Reevaluation of Credentials Form
Office of Admission Graduate Student Recommendation
The Office of Admission requires three letters of recommendation for application to Graduate School. Students may use the form below, but should inquire directly with the intended program to determine if a written letter is required for admission consideration.
Recommendation for Graduate Study Form
Internal Graduate School Application
All PVAMU undergraduate seniors seeking admission into the graduate school may use the Internal Application Form instead of the ApplyTexas Application. However, all applicants are required to pay the $50 Application Fees.
Internal Graduate School Application Form
PVAMU Doctoral Scholarship
The PVAMU Doctoral Tuition and Fee Scholarship Program covers tuition and fees for full-time students pursuing doctoral degrees. Both new and continuing students must complete this application form and submit all required documents through their respective departments for processing. Doctoral students who have previously received the scholarship are required to maintain satisfactory academic progress. The scholarship applies only to credits that count toward the degree. Additionally, eligibility for the scholarship includes holding an assistantship.
PVAMU Doctoral Scholarship Form
PV Opportunity Graduate Student Scholarship
The PV Opportunity Graduate Student Scholarship provides tuition and fee financial assistance to enrolled domestic doctoral students. Scholarships may be renewed for subsequent semesters with evidence of continued enrollment and good academic standing.
The PV Opportunity Application
PVAMU Terms and Conditions of Academic Funding for Master’s Students
The PVAMU Terms and Conditions of Academic Funding Form for master’s students is a formal document provided to graduate students at Prairie View A&M University (PVAMU) outlining the specific guidelines, requirements, and expectations related to their academic funding. This form introduces Master’s students to available funding opportunities based on department/program or College/School, including Graduate Assistantship (Non-Teaching)- Applicants must be enrolled as full-time master’s students at Prairie View A&M University and be in good academic standing. PVAMU Masters Out-of-State Tuition and Fee Waiver Program- The PVAMU Masters Out-of-State Tuition and Fee Waiver Program covers tuition and fees for full-time enrolled students pursuing a master’s degree. New and continuing students must complete the application and submit all required documents to the Office of Graduate Studies. Maintaining satisfactory academic progress and meeting all eligibility criteria is essential for continued financial support. Your funding package is:
The form also includes a signature section where students acknowledge their understanding and acceptance of these terms. This ensures that students are fully informed of their obligations and the university’s expectations regarding their academic funding.
Terms and Conditions of Academic Funding Form for Master’s Students.
PVAMU Terms and Conditions of Academic Funding for Doctoral Students
The PVAMU Terms and Conditions of Academic Funding Form for doctoral students is a formal document provided to graduate students at Prairie View A&M University (PVAMU) outlining the specific guidelines, requirements, and expectations related to their academic funding. This form introduces students to available funding opportunities, including the PVAMU Doctoral Tuition and Fee Scholarship, PV Opportunity Graduate Student Scholarship, and PVAMU Doctoral Out-of-State Tuition and Fee Waiver. Each funding opportunity details the eligibility criteria, application process, and conditions for maintaining funding. Students are required to maintain full-time enrollment, meet minimum GPA standards, and submit all necessary application materials by specified deadlines. Additionally, the form outlines conditions for funding renewal and the required documentation, such as enrollment status, tuition fee statements, and assistantship employment letters. The form also includes a signature section where students acknowledge their understanding and acceptance of these terms. This ensures that students are fully informed of their obligations and the university’s expectations regarding their academic funding.
Terms and Conditions of Academic Funding Form for Doctoral Students.