University Events for Third-Party Vendors

University Event Pre-Registration

This form is to complete the pre-registration for events held on any of the PVAMU campuses. Please note that different types of events are handled by different areas and your request will be sent to the correct department based on your answers to the following questions.

Name(Required)

First Last

Email(Required)

Phone(Required)

Organization Name

Organization Website

Type of Event Organizer(Required)

Other

Will this event include an guest speaker?(Required)

Who is the speaker?(Required)

What is the purpose or goal of this event and how will it contribute to the organization's mission and purpose?(Required)

Who is the target audience?(Required)

How many attendees do you expect?(Required)

How long do you expect your event to last?(Required)

Choose your location: (Please see below to find out what your next steps are to reserve event space)(Required)

Please specify your building:(Required)

Please specify your area:(Required)

Proposed date of your event. Please note all events should be scheduled no less than 30 days in advance.

Athletics

To reserve event space for Athletics, please email the Athletic Facilities Director.

Auxiliary Services

Please email student_center@pvamu.edu for assistance scheduling event space in the Auxiliary Services facilities.

College of Nursing

Please email the College of Nursing at HNursing@pvamu.edu for assistance scheduling event space in the Nursing Campus facilities.

Library Services

View the Library Procedures for Event Space Guide for assistance when scheduling space in the John B. Coleman Library.

For event rooms 108, conference room 207C and conference room 508*, use the Reserve a Room Form.

For conference room 307Q, use the Schedule a Room Form.

Please Note: The Provost’s Office and the President’s Office has scheduling priority for conference room 508.

NW Houston Center

View the Northwest Campus Procedures for Event Space Guide for assistance when scheduling space at the Northwest Center.
Available rooms include: 107/108, 114, 115, 204/206, 212, 215, 216 and 217.

Forms available:
Space Inquiry Form
Facility Use Request
Facilities Use Agreement
Event/Meeting COVID-19 Approval Request Form
Cover Sheet

Recreational Sports

View the Rec Sports Room & Equipment Reservation Process for assistance when scheduling space that falls under Rec Sports.

For external requests, use the Rental Application (External) form.

For internal requests, use the Rental Application (Internal) form.

Student Organization requests should be handled through the PV Paw link.

Student Affairs

View the PV Reservation Process Step-by-Step guide to host an event on campus.

Events taking place outdoors, held in venues holding 200 people or more and/or requiring cash handling are considered Major Events and must follow the Major Event Protocol.

Student organizations that are not registered with the Office of Student Engagement will not be allowed to reserve space on campus. Please see the Space Reservations Guideline for more information.

University Event Pre-Registration

Athletics

Auxiliary Services

College of Nursing

Library Services

NW Houston Center

Recreational Sports

Student Affairs