Conference Room 508 —

  • Room booking:
      1. Room 508 is available for faculty and staff only for departmental meetings and training.
      2. Faculty and staff can reserve Event Room 508 from the webpage Reserve a Room https://www.pvamu.edu/library/reserve-a-room/ on the library website on a first come, first served basis.
      3. Room reservations cannot be made for courses as an alternative classroom during a regular semester. These reservations will be canceled with a cancellation email notification to the faculty member.
      4. If the instructor who reserves the room is absent at the event, library staff can cancel the reservation with a cancellation email notification.
      5. The Director of the Libraries can cancel the reservation with a cancellation email notification.
  • Room Availabilities: Monday – Friday, 8 a.m. to 4 p.m.
  • Room Amenities:
      1. The maximum capacity is 45 seats, according to information provided by the Fire Safely Manager at UPD.
      2. The room has 37 chairs and a long conference table.
      3. Request audio-visual systems from Mr. John Douglas, Manager of Audio-Visual Services in CITE, via email at jmdouglas@pvamu.edu at least 5 days before the event.
  • Room Use Guidelines:
      1. The meeting organizer signs in at the Circulation Desk for the staff to unlock the room.
      2. Ensure the event ends on time and the room is reset by the end of the reservation time.
      3. The room is left the way you find it. If you move the chairs, return them as you found them.
      4. No Candles and Incense: In conjunction with fire safety regulations.
      5. Money cannot change hands – nothing can be sold in the room, nor can a fee be charged to attend.
      6. Food/beverages are allowed in room 508. Be sure to clean up after the event.
      7. The room must be left in order – trash should be put in garbage bags and taken to the dumpster behind the library.
      8. State law prohibits smoking, including a lighted pipe, cigar, cigarette, tobacco, e-cigarette, or any other type of nicotine delivery device or smoking substance in the library building. University Policy# Smoking https://www.pvamu.edu/policies/wp-content/uploads/sites/56/34.05.99.P1.pdf
      9. Violation of the student conduct/handbook will be reported.
      10. Library staff will file an incident report if violations occur from the library homepage – Reserve a Room – Incident report https://pvamu.co1.qualtrics.com/jfe/form/SV_9oY1Q9p4DDa6nMG

 

Updated: January 2025