Financial Management Services
Frequently Asked Questions
What is an IDO?
An IDO is a request for a University department to render a service or good to another University department. IDOs cannot be used for outside vendors.
What is the IDO process?
The Budget Office initially encumbers IDOs. The original document is then forwarded to the service department, and a copy of the document is sent to the requesting department. After the service is rendered, the service department will attach the invoice to the IDO and will then forward the documents to the accounting department to complete the exchange of funds.
Where can I get a blank IDO Form?
Blank form can be found at the following Website: https://www.pvamu.edu/fmsv/office-of-budgets/forms/
How do I get my IDO encumbrance liquidated?
Contact the service department and request that they email the budget office at the following email budgets@pvamu.edu to liquidate unused funds. Example: If you submitted an IDO for catering services for Sodexho, but all funds were not used, you would contact Sodexho and ask them to contact the Budget office to liquidate remaining funds.
Who can I contact for Canopy assistance?
The Budget Office can assist you. (936) 261.2202 or budgets@pvamu.edu.
I work in the Academic area, who should I contact for financial assistance with my departmental accounts?
The Budget Office can assist you with budgetary questions, however, Mrs. Ricks-Harris, the Director for Academic Financial Affairs can better assist you with your specific budgetary concerns and/or needs. She can be reached via email @ baricks@pvamu.edu.
What do I do when I receive a Notice of Deficit Balance?
You should take immediate action to clear the deficit in your account. You are also required to return the attached letter to the Budget Office detailing what action you are taking to clear the deficit and how you will prevent your account from becoming deficit in the future.
How often will I get a Notice of Deficit Balance letter?
You will receive the letter until the account deficit is completely cleared in FAMIS. You are required to return the letter each time you receive it.