Under the Clery Act, each University must:
- Publish an annual security and fire safety report (ASR) by October 1st of each year. The report must be made available to all current and prospective students and employees;
- The Clery Act requires colleges and universities that receive federal funding to disseminate a public annual security and fire safety report to employees and students every October 1st. This ASR must include statistics of campus crime for the preceding 3 calendar years, plus details about efforts taken to improve campus safety.
- ASRs must also include policy statements regarding (but not limited to) crime reporting, campus facility security and access, law enforcement authority, incidence of alcohol and drug use, and the prevention of/response to sexual assault, domestic or dating violence, and stalking.
- Click on the icon above to view our current ASR.
- Have a public crime log documenting the nature, date and general location of each crime;
- Disclose statistics for reported Clery crimes that occur on campus, on public property within or immediately adjacent to campus, and in or on non-campus buildings or property that the institution owns or controls;
- Issue timely warnings about Clery Act crimes which pose a serious or ongoing threat to students and employees;
- Initiate notification procedures for any significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on the campus;
- Disclose fire safety policies and procedures related to on-campus housing and statistics for fires that occur in those facilities and maintain a fire log;
- Have missing person notification policies and procedures in place for students who reside in on-campus housing; and
- Provide programs to prevent dating violence, domestic violence, sexual assault, and stalking and adopt institutional policies for handling such alleged offenses in accordance with the Violence Against Women Reauthorization Act (VAWA) requirements.
Campus Security Authorities (CSAs) and Their Role In Reporting
The Clery Act requires institutions to collect crime reports from various individuals and organizations that Clery considers to be campus security authorities (CSAs) to include:
-University police officers and security officer and individuals outside university police who have campus security responsibilities.
-Individuals or organizations specified in the Clery Annual Security Report to which students and employees could report crimes.
-A university official who has significant responsibility for student and campus activities.
-If you are a CSA and receive a report of an alleged crime that you believe was made in good faith, you are required to report the alleged crime to the official designated by the university to compile the institution’s Clery crime statistics. Designated officials vary by campus and may be the university police, campus security department, or another university official.
CSA reports are used for determining statistical data disclosed in the annual security report. CSA reports are also evaluated for timely warning/emergency notification.
Clery crimes can be reported via the online Clery Reporting Form
If you have any questions regarding an incident, please contact Craig Nunn at (936)261-2117.
- Murder & Non-negligent manslaughter
- Manslaughter by negligence
- Sex Offenses, Rape
- Sex Offenses, Fondling
- Sex Offenses, Incest
- Sex Offenses, Statutory Rape
- Aggravated Assault
- Motor Vehicle Theft
- Domestic Violence
- Dating Violence
Hate crimes must also be reported by category of prejudice:
- Sexual Orientation
- Gender Identity
- National Origin
The report must also provide statistics for the following categories of arrests or, if an arrest was not made, referrals for campus disciplinary action:
- Liquor Law Violations
- Drug Law Violations
- Illegal Weapons Possession
Additional Resources for CSAs
Campus Security Authority Training Slides
Clery Geography Defined
The Handbook for Campus Safety and Security Reporting
Resources, Rights, and Options for Survivors
Clery Act Stakeholder Group
The Clery Act Stakeholder Group was established in 2017 to help the university strengthen compliance with the Clery Act, 20 USC, Section 1092[f], with implementing regulations from 34 CFR §668.46. These laws require the University to provide accurate, complete, and timely information for campus crime and security information and fire safety. The Stakeholder Group goals are to facilitate coordination in expanding communication of requirements, gathering and reporting information, and supporting training to mitigate compliance risks.
|Betty Adams, Dean – College of Nursing
|Radhika Ayyar, Associate VP – Human Resources
|Tamara Brown, Interim Dean – Graduate Studies
|Bernadine Duncan, Director – Counseling Services
|Nakia Hanson, Program Manager, Victim Services
|Keith Jemison, Chief of Police – University Police
|Candace Johnson, Executive Director – Marketing and Communications
|Miesha Moore, Area Manager – American Campus Communities
|Anthony Hawkins, Program Coordinator – Residence Life
|Vacant, VP & Director – Athletics
|Steve Ransom, Associate VP/Dean of Students – Student Affairs
|Aaron Scheffler, Director – Risk Management & Safety
|Shante Moore, Executive Director – Student Engagement
|Denise Simmons, Director – Student Conduct
|Tyrone Tanner, Director – Northwest Houston Center
|Alexis Boyd, Director – Title IX Compliance
|Evie Myers, Executive Director – International Programs
|Craig Nunn, Compliance Officer II & Clery Coordinator – University Compliance
|Tondra Moore, Director – Health Services
Frequently Asked Questions
Who are the Campus Security Authorities (CSAs)?
Individuals, who by virtue of their university responsibilities and under the Clery Act, are designated to receive and report criminal incidents so that they may be included and published in the university’s ASR. If you are unsure if you are a CSA, contact Craig Nunn at email@example.com.
What are the CSAs responsibilities?
- To promptly report clery-related crimes or alleged crimes that occur within the university’s geographical area through the online form. If unsure, to report it.
- To encourage individuals to report crimes to campus police and in emergency cases to call 911.
- To provide victims with a list of available resources, even if the person does not want an investigation conducted.
- To ensure the allegation or crime is reported whether or not the reporter, victim or suspect chooses to remain anonymous or does not disclose identifiable information.
Are faculty and staff who are involved with student travel and have the responsibility for students on short trips or study abroad activities required to comply with any Clery requirements?
Yes! Faculty and staff involved with student travel, having the responsibility for students on short trips or study abroad activities need to be aware of their duties and obligations under the Clery Act as they are by definition CSAs. The best practice is for employees to submit incidences regarding allegations of Clery-reportable crimes received during the course of short trips or study abroad activities to the Clery Coordinator as soon as they become aware and complete the “Short-term or Repeated Use Locations” form. Additional guidance can be found at http://www.pvamu.edu/universitycompliance/wp-content/uploads/sites/87/Short-term-or-Repeated-Use-Locations-Form-rev.-4-16-19.pdf.