1. Question: What is the current mileage rate?
    Answer: The mileage rate as of January 1, 2026 is $0.725 cents per mile.
  2. Question: What is the maximum meal/lodging allowance on local accounts?
    Answer:  The maximum meal/lodging allowance is two times the actual cost of meals/lodging for the city of duty point per the maximum allowable daily GSA rate. with department approval.
  3. Question: What is the maximum meal/lodging allowance on state accounts?
    Answer: The state maximum meal/lodging allowance rates vary depending city of duty point for both in the State of Texas and out-of-state and can be found at the website: https://fmx.cpa.state.tx.us/fm/travel/out_of_state/index.php
  4. Question: What is the reimbursement turn-around time period?
    Answer: Travel Services will process a reimbursement via check or ACH within 5 business days after the submission of an error free reimbursement request.
  5. Question: How can I set-up for direct deposit?
    Answer: Direct deposit can be set-up through Workday, click on Pay then Payment Elections tab, then scroll down to add banking details for Payroll and Expense.
  6. Question: How is student travel administered?
    Answer: All student travel via the expense management system of record. A Pre-Approval is needed and a faculty or staff member should provide assistance when making student travel arrangements.
  7. Question: Can employee travel expenses be paid with the Pro-Card?
    Answer: No, the Purchase Card state contract prohibits any employee travel expenses to be paid with the Pro-Card. Employees must pay out-of-pocket and then seek reimbursement via a travel voucher. Qualifying employees may apply for an individual travel card to help fund travel expenses.
  8. Question: Who are our current state rental car vendors?
    Answer: State Contractors for Rental Car services can be found on website: http://www.window.state.tx.us/procurement/prog/stmp
  9. Question: Which travel agency supports PVAMU?
    Answer: Corporate Travel Planners (CTP) is the state contracted vendor for all airline purchases. Airline must be made online using the Expense Management System. Corporate travel planners can be reached at 866-901-3377.
  10. Question: Where are the travel forms located?
    Answer: The forms can forms can be found at http://www.pvamu.edu/forms/travel-forms/ under Travel Forms.