Project Complexity Assessment Tool

Project managers should thoroughly evaluate a project's potential risks and understand the project's complexity before starting it. This evaluation also helps identify issues before they can affect the project's successful completion. Use this Complexity Assessment to help you systematically evaluate the risks and complexities of this project.

Date*

Project Name*

Name

First Last

Email*

Phone*

Your Department*

Scope

Defining what is required is not always easy. Clearly defined deliverables, objectives, and scope minimize project risk. Evaluate and assess all scope risks, whether quantifiable or not.

What is the estimated time it will take to complete the project?*

3 months or less
3 months - 1 year
1 year or more

Project Description*

Provide a brief summary of the project. Include both the purpose of this project and its business justification.

Is there an internally or externally mandated deadline?*

No mandated deadline
Internally mandated deadline
Externally mandated deadline

Budget

Accounting for the full cost of a project (e.g., materials, labor, vendors) provides a framework for ROI and insight into potential risks and associated project complexities. Consider all budget factors (including labor costs) that are needed for this project.

What is the total estimated cost?*

If payroll information is available, please include it in the total

$10,000 or less
$10,000 - $50,000
$50,000 - $999,999
$1M or more

Quality

Failing to deliver quality can negatively affect customer satisfaction and create unplanned expenses to fix or redo unsatisfactory work. Evaluate potential quality risks and complexities before beginning the project.

How defined are project team roles and responsibilities?*

Well defined roles and responsibilities
Partially defined roles and responsibilities
Undefined roles and responsibilities

How available is the project team to work this project?*

Dedicated team available; minimal disruptions expected
Partially dedicated or limited team; some disruptions expected
Ad hoc or no clear team available; significant disruptions expected

How knowledgeable is the project team with this type of project and/or the technology that will be used?*

Extensive knowledge and experience with this type of project or technology
Some experience with this type of project or technology
Little or no experience with this type of project or technology

How involved are stakeholders?*

They define requirements, provide input to the schedule and accept deliverables
Some input from surveys and they conduct final delivery testing
No involvement or resistant to the project

Organizational Impact

By definition, a project creates new and unique products or services which can impact processes or business units. Carefully evaluate the potential impact of this project on organizations and established processes.

How will this project impact current business processes?*

No change to business processes or work methods
Some change to business processes or work methods
Significant change to business processes or work methods

How many A&M System members will this project impact or depend upon?*

PVAMU Department
Multiple PVAMU departments
Multiple A&M System members
All A&M System members

Other Risk Considerations

Assess the project against the following categories important to A&M System members.

Select all that apply

Includes managed data (FERPA, HIPAA, PCI, etc.)
Impacts other critical systems or services
Requires vendor involvement
Requires contingent or contract labor
Has high external visibility
Creates a conflict with previously established A&M System Executive IT Council decisions

Total Score:

Your project level will be based on the score below. Task (9 - 25) Level 1 Project (26 - 50) Level 2 Project (51 - 75) Level 3 Project (76 - 100, but no Level 4 factors) Level 4 Project (> 100 or one or more Level 4 factors)

Project Complexity Score:

Based on the information provided above, this is a task, no project documentation is required for this.

Your project is a Level 1 project

please submit your proposal using the IT Project Request form.

Your project is a Level 2 project

please submit your proposal using the IT Project Request form.

Your project is a Level 3 project

please submit your proposal using the IT Project Request form.

Your project is a Level 4 project

please submit your proposal using the IT Project Request form.

IT Project Complexity Assessment

Scope

Budget

Quality

Organizational Impact

Other Risk Considerations

Total Score:

Based on the information provided above, this is a task, no project documentation is required for this.

Your project is a Level 1 project

Your project is a Level 2 project

Your project is a Level 3 project

Your project is a Level 4 project