Faculty Development/Sabbatical Leave Program

Faculty Development/Sabbatical Leave Program

The faculty development/sabbatical leave program is designed to provide full or partial salary support to faculty who will go on leave to engage in a project that gives the candidate an opportunity to expand their expertise in innovative instructional scholarship or creative research experiences that are aligned with the mission of the University and needs of the department/college. These projects should substantially raise the level of quality in their department, school, or college; as well as, at the University and provide an opportunity that leads to the advancement of the candidate’s research agenda and/or innovative instructional practices.

Please read the this information before completing your application.


  1. To be eligible, a faculty member must have served at least three consecutive academic years in a tenured or tenure-track faculty position at Prairie View A&M University and provide documentation of a good Performance Evaluation (4.0 and above).
  2. Candidate must be in good standing with the University. (Provide a copy of HR release form)
  3. Candidate must secure a signed Statement of Support from his/her department head (immediate supervisor) and dean.

 Full-time regular faculty who are tenured or tenure track will receive priority consideration. In exceptional cases, non-tenure track faculty will be considered for the faculty development/sabbatical leave program.


  1. All proposals for faculty development leave will be evaluated by one elected faculty member from each of the academic schools and colleges. The chair shall be appointed by the President or his/her designee. The committee will make recommendations to the Provost and Senior Vice President for Academic Affairs, who will forward his/her recommendations to the President.
  2. There will be a limited number of awards for Fall 2016; therefore, the most competitive applications that align with the University Strategic emphasis will be recommended to the Board of Regents for approval.
  3. Faculty members on development leave may accept grants for study, research or travel, but may not accept employment from other institutions or sources.
  4. The combined pay during the leave from all sources cannot exceed 100 percent of the faculty member’s salary. Any arrangements which leads to total pay in excess of 100 percent of the faculty member’s salary, excluding reimbursed housing or transportation expenses, requires Board of Regents approval.
  5. Within 45 days of returning from leave each recipient must provide the following:
    • a final report to the individuals completed work and
    • a scheduled date of presentation of your work with the Center for Teaching Excellence.
  6. This report should use the form posted on the Office for Academic Affairs website (www.pvamu.edu/academicaffairs/sabbatical) and should explain activities undertaken while on leave, the benefits to both the faculty member and the institution, and impacts. Final reports must be submitted by email to assigned department head and copies forwarded to the college dean and the Office for Academic Affairs at academicaffairs@pvamu.edu.
  7. Candidates that are awarded a sabbatical leave are required to return to the University for a full contract year of service following the sabbatical leave. If an individual does not return or remain for the full contract year following the sabbatical leave, the amount received for the sabbatical leave must be paid back to the University.


A completed request for the Application for Faculty Development/Sabbatical Leave Program must include the following:

  1. Benefit Statement (Template)
    • Detailed description of benefits to the faculty member and university. Describe how the leave will benefit and/or have an impact on:
      • Research program
      • Students/teaching
    • Department, college and/or university
  2. Detailed proposal (Template)

    • (500-700 words) describing the what, when, where and why of the proposed faculty development leave.
  3. Transmittal Letter (Template)
  4. Abstract of the purpose of the request (Template)
    • (100-word maximum).
    • In lay terms, describe the nature and purpose of the proposed development leave.
    • This will be forwarded to the Board of Regents along with the university’s recommendation and request to approve the leave.
    • These abstracts should include:
      • Place where leave will take place
      • Activities that will take place during the leave
    • Benefits of the leave to (provide details for all those applicable):
      • Research program
      • Students/teaching
      • Department, college and/or university
    • Expected impact
  5. Letters of Support (Template)

    • At least three (3) letters of support are required and must be submitted with the proposal.
    • At least one (1) letter must be from outside Prairie View A&M University.
    • Letters must address the scope of the leave and the benefits of the leave to the individual and the field.
    • The letters from the department head and the dean are not included as part of the required three (3) letters.
  6. Curriculum Vitae (Template)

    • A CV must be submitted with all proposals (not to exceed 10 pages)
  7. Statement of Support from the department head (Template)
  8. Statement of Support from the Dean (Template)
  9. Copy of Previous Year Annual (Template)
  10. Evaluation (Template)
  11. Copy of HR Clearance (Template)


WHERE TO APPLY: To apply complete your application at Faculty Development/Sabbatical Leave Program Application. Upon completion of your application , the system will automatically notify your Dean as well as the program coordinator.  The evaluation review and recommendation deadline dates are to be used as a guide. Following the review by the department heads and deans, the appointed evaluation committee will review and make recommendations to the Provost and Senior Vice President for Academic Affairs. The Provost & Senior Vice President for Academic Affairs will review and make a recommendation to the President.


   Fall 2016      Spring 2017
Department Head January 22, 2016 April 22, 2016
Dean January 29, 2016 April 29, 2016
Committee February 5, 2016 May 6, 2016
Provost & Senior VPAA February 12, 2016 May 13, 2016