Supervisor Forms

*All forms must be typed, printed single-sided, and signed by the student and supervisor as indicated on the document.

PV Talent Process Flow – This document displays a high level process of the entire PV Talent process.
PV Talent Resources - This webpage displays all information related to the new PV Talent System.
Supervisor Process – The supervisor will understand what he or she must do to hire a student employee.
Student Employment Success Guide – This manual is a guide to becoming and successful student employee or supervisor.  Please review the manual in its entirety and complete the certification page.

EWR (Employee Wage Request Form)

 

Hiring Proposal Documents

Process the following documents to be attached to the Hiring Proposal:

  1. Detailed Class Schedule – This document displays the students detailed class schedule for a particular semester.  Student must log in to PV Place for access.
  2. Student Work Schedule – This form displays the student’s work schedule and is completed in a collaborative effort with the supervisor.
  3. Confidential Release Form -  This form authorizes the University to complete a back ground check.  The University conducts a background check on all potential employees.
  4. Success Guide Certification Sheet – This certifies that the student employee, supervisor and alternate supervisor has read and understands the content of the Student Employment Success Guide.  The certification sheet is located within the Student Employment Success Guide.

Payroll/Employment Eligibility Documents

The student must submit the following documents to the Student Employment Office for processing and to receive their UIN and State Mandated Training Instructions.

  1. EWR Copy – Provide a copy of the EWR to the student.  The student submits this copy to the Student Employment Office for processing.
  2. Selective Service VERIFICATION – This is required if the student is a US Male Citizen, 18-25 years old.  The student may visit this website to print your Official Letter of Verification.  Click Selective Service Instructions for assistance.
    Selective Service REGISTRATION – If the student is are a US Male Citizen, 18-25 years old, and has not registered for Selective Service, the student may register here.
  3. On-Campus Employment Eligibility Form for International Students – International students are required to complete this form to seek eligibility for on-campus employment.  Submit this form to the International student advisor in Harrington Science 107.  Once completed and signed, return to the Student Employment Office in Harrington Science, Room 111.
  4. Employee Personal Data Form – This form provides demographic information as well as a point of contact in case of an emergency on campus.  It also states the student’s status as a disabled veteran in the United States Armed Forces.  If the student is not a veteran, please select the appropriate box.
  5. I-9 Employment Eligibility Form – This form documents that each new employee (both citizen and non-citizen) hired after November 6, 1986 is authorized to work in the United States.  Please complete page 7 of this form.  The student must also submit original forms of acceptable documentation as instructed on page 9 of Form I-9.
  6. W-4 Tax Withholding Form – Complete this form so that the University can withhold the correct federal income tax from the student’s pay.

EWR Documents

The hiring department must attached the following documents to the EWR for processing.  Missing or incomplete documents, and late EWRs, will result in a rejection to the creator and delay the hiring process.

  1. Student Employee Job Offer Letter - The offer letter must be signed by the student employee and the supervisor.  Please follow the Student Employee Wage Table for hourly rates.
  2. Award Letter (if work-study student) – Must submit award by term to show financial aid awards for each semester.
  3. Training Transcript – Each student employee must complete the five (5) state-mandated trainings.

Forms

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