Once a student secures a campus internship, the student and supervisor must complete all forms within the hire packet. All documents MUST be returned to the Student Employment Office prior to the student’s first day of work. The following documents are required to begin work:
- PV S.T.E.P. New Hire (or Rehire) Cover Sheet
- Copy of EWR
- Employee Personal Data Sheet
- I-9 Employment Eligibility Form with two forms of identification
- Federal W-4 Withholding Form
- Disabled Veterans Status Form
- Confidential Release Form (Background Check)
- PV S.T.E.P. Statement of Student Responsibilities
- PV S.T.E.P. Workplace Learning – Drug & Alcohol Abuse
- PV S.T.E.P. Student Work Schedule
- Fall 2013 Detailed Class Schedule (required)
- Summer 2013 Detailed Class Schedule (if attending)
- Academic Transcript
- Graduate School Application (if applicable)
- Training Transcript (with student’s name and UIN)
- PV S.T.E.P. Orientation Quiz Results Page
Completed internship forms are required prior to a student beginning employment. All forms must be typed. Only original completed documents will be accepted. Missing documents will result in a delay in your start date. Complete the remainder of the New Hire packet and present it to your Supervisor for review and certification. *Please do not download these packets or forms if you do not have an Internship Job Offer Letter.
|PV S.T.E.P. New Hire Packet||This packet is required for students who have never worked on-campus or been processed through the Student Employment Office. This packet must be typed, printed single-sided and signed by the student and supervisor.|
|PV S.T.E.P. Rehire Packet||This packet is required for students who have been previously processed for on-campus employment through the Student Employment Office. This packet must be typed, printed single-sided and signed by the student and supervisor.|
Note – If you misplace or complete a form incorrectly, you may download the respective form below.
|PV S.T.E.P. New Hire Cover Sheet||This is the cover sheet for the new hire internship packet. This form must be typed, printed and signed by the student and supervisor.|
|PV S.T.E.P. Rehire Cover Sheet||This cover sheet is for the rehire internship packet. This form must be typed, printed and signed by the student and supervisor.|
|Employee Data Sheet||This forms provides demographical information as well as a point of contact in case of an emergency on campus. This form must be typed, printed and signed by the student.|
|I-9 Employment Eligibility Form||This form documents that each new employee (both citizen and non-citizen) hired after November 6, 1986, is authorized to work in the United States. The form lists the documents that may be submitted. This form must be typed, printed and signed by the student only only.|
|2013 Federal W-4 Withholding Form||Complete this form so that the University can withhold the correct federal income tax from your pay. This form must be typed, printed and signed by the student.|
|Disabled Veterans Form||Fill out this form stating your status as a disabled veteran in the United States military. If you are not a veteran, please complete the appropriate box. This form must be typed, printed and signed by the employee.|
|Confidential Release Form (Background Check)||This form authorizes the University to complete a background check. The University conducts a background check on all potential employees. This form must be typed, printed and signed by the student.|
|PV S.T.E.P. Statement of Student Responsibilities||This form acknowledges that you understand and will comply with the rules, policies and regulations of the Summer Internship Program. This form must be typed, printed and signed by the student and supervisor.|
|PV S.T.E.P. Workplace Learning – Drug & Alcohol Abuse||This form form describes regulations concerning individuals with HIV/AIDS as required by Texas Health and Safety Code, Chapter 85. It also ensures that procedures are carefully followed in regards to testing and/or counseling a student or an employee for drug use.|
|Student Employment Work Schedule||This form displays the student’s work schedule and is completed in a collaborative effort with the supervisor. This form must be typed, printed and signed by the supervisor and student.|
- PV S.T.E.P. Job Offer Letter - This form is for supervisors only.
- PV S.T.E.P. Intern Evaluation Form – Supervisors must complete, print, and send the form directly to the Student Employment Office.
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