Student Employee Types

The Student Employment Office processes employment documents for the following student employees:

New Hire Student Employee

For student employment purposes, a New Hire is defined as any student who has NOT been processed for employment through SEO during the previous two consecutive semesters (includes summer).  In accordance with System Policy 33.99.12, New Hire student employees must complete certain documents as a condition of employment.

  • Job Offer Letter
  • Award Letter (if work-study)
  • Success Guide Certification
  • Detailed Class Schedule
  • Student Work Schedule
  • Confidential Release Form
  • State-Mandated Trainings
    • Orientation to the A&M System
    • Ethics
    • Creating a Discrimination-Free Work Place
    • Reporting Fraud, Waste, and Abuse
    • Information Security Awareness
  • I-9 Form and Acceptable documents
  • Payroll Documents

Rehire Student Employee

For student employment purposes, a rehire is defined as any student who has worked on campus during the past two consecutive semesters (includes summer).  Rehire student employees must complete the following documents as a condition of employment and provide them to the supervisor, to attach to the EWR.

  • Job Offer Letter
  • Award Letter (if work-study)
  • Success Guide Certification
  • Detailed Class Schedule
  • Student Work Schedule
  • State-Mandated Trainings (must be within two years of completion)
    • Ethics
    • Creating a Discrimination-Free Work Place
    • Reporting Fraud, Waste and Abuse
    • Information Security Awareness

Graduate Student Employee

The Student Employment Office processes employment documents for graduate work-study student employees, only.  Graduate work-study students must adhere to the same policies and procedures for new hire and rehire student employees respectively.

All other graduate positions, including Graduate Assistants, Non-Teaching, who are paid at an hourly rate as student hourly, are processed through the Office of Human Resources.

Was this information helpful? Provide Feedback or report broken links.