The Student Employment Office will adhere to the following hiring deadlines in an effort to ensure that students are processed for employment in a timely manner and to allow sufficient time to place the student on the University payroll. Student employees may not begin working until the Hiring Proposal and EWR has been approved by SEO and successfully cleared the routing process.
PV Talent Resources – This webpage displays all information related to the new PV Talent System.
For a student to receive financial assistance, the minimum semester credit hour enrollment requirements must be met. Students are responsible for meeting the minimum enrollment requirements. Receiving financial assistance to which a student is not entitled, or receiving financial assistance and then dropping to below the required number of semester credit hours, may constitute a violation of University policy and state and/or federal law. As a result, the student worker may be required to repay any financial assistance received.
Full Time Student: 12 semester credit hours
Part Time Student: 6 semester credit hours
Full Time Student: 9 semester credit hours
Part Time Student: 6 semester credit hours
Before the job search begins, the student should determine what type of position he/she is eligible for in student employment. All student employment positions will be classified as follows:
Federal/Texas Work Study – to apply for jobs listed as Federal Work Study or Texas Work Study, a student must be awarded this type of funding from the Office of Financial Aid. A student may determine if he/she has been awarded work study funds through PV Place.
Student Hourly – any student who has not been awarded work study funds, may apply for any position listed as Student Hourly.
Graduate Work Study – these types of jobs are limited to students who are currently enrolled in a graduate program at Prairie View A&M University. Students accepting Graduate Assistant positions are usually required to work for at least 7 hours per day. Graduate Assistant positions may also be classified as Federal Work Study or Texas Work Study.
All students are responsible for securing their own employment. Employment positions will be advertised on the Student Employment web page. Job listings will be posted to PV Talent regularly. Each job listing will contain a detailed job description and the hiring supervisor’s name and phone number, or email address, for contact purposes. Students must contact hiring departments to secure employment and ask questions regarding the position. Students should be prepared to interview with the hiring department. Once a student has found a position of interest, he/she may begin the application process.
Conditions for Employment
All students may only begin working on Mondays (unless it’s a holiday), if Hiring Proposal and EWR are received no later than the previous Wednesday, AND both documents [Hiring Proposal and EWR] have been approved through the Student Employment Office. No student may begin working until his/her supervisor has verified that the student’s Employee Wage Request (EWR) and Hiring Proposal has been approved. Hiring departments must verify the status of each student’s EWR and Hiring Proposal with the Creator/Initiator of the documents.
All new student employees will be required to undergo a criminal background check. Student employees are required to complete a Confidential Release Form. This form will need to be signed by the prospective student employee and attached to the Hiring Proposal. Departments will be notified if their prospective student employee does not clear the criminal background check.
A&M System Orientation and Trainings
Student employees are required to complete the online State Mandated Trainings prior to their prospective date of hire. Student who have not worked in the previous two (2) consecutive semesters must bring the following documents (typed and printed single-sided) to the Student Employment Office to receive their Universal Identification Number (UIN) to access the online trainings:
- Copy of the Employee Wage Request (EWR)
- Employee Personal Data Form
- Completed I-9 Employment Eligibility Form
- Acceptable forms of identification (review page 9 of I-9 form)
Some departments may also require students to take the FERPA and/or HIPAA training prior to the hire date. Students can access the training modules at http://sso.tamu.edu. Student employees may access to the training site after they receive their UIN. The Student Employment Office will verify that all students have completed all training modules before confirming that the student is eligible to begin working. Therefore, student employees must ensure that the State Mandated Online Training is completed before their prospective hire date. After training is completed, students must print out the Adobe training transcript, which includes their name and UIN to submit to the hiring department with their EWR.
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