Student Records Information

Public Notice

To All Prairie View A&M University Students

The Office of the Registrar frequently receives request for student demographic information. This information, generally referred to as “directory information,” is subject to disclosure as public information and includes the following: name, address, telephone listings, electronic mail address, major field of study, date/place of birth, photographs, participation in officially recognized activities/sports, weight/height of members of athletic teams, enrollment status, dates of attendance, student classification, degree/awards/honors received, and the most recent educational agency or institution attended by the student.

Prairie View A&M University adheres to the Family Education Rights and Privacy Act of 1974 (FERPA), thus, the Registrar’s Office hereby gives Public Notification that the above student information will be released to those who request information unless currently enrolled students notify the office that this information should not be released. Currently enrolled students who do not want the above information released must complete a Request to Prevent Disclosure of Directory Information Form located in Room 302, Memorial Student Center.

Only currently enrolled students are eligible to restrict directory information. Once a student has left the university, they can no longer set restrictions on directory information at the university.  If a student restricts his/her directory information and leaves the university, the restriction continues until the student removes it.

Prairie View A&M University and the Office of the Registrar will exercise discretion in the release of all directory information.

Education Records

The University maintains education records in the Office of the Registrar. Upon receipt of a written 3-day advance request, provisions will be made for students and parents of dependent students, to review and inspect the accuracy of records, to seek to amend the records where appropriate, to consent to disclosure of personally identifiable information from the records (except in certain circumstances), and to file a complaint with the Office regarding an alleged failure by a school to comply with FERPA.

Education records are regarded as confidential, and can only be released without student consent to “school officials” (faculty,  professional staff, administrators, or a person employed by or under contract [i.e. Vendors] to perform a special task, function or service for the university) with legitimate educational interest (perform appropriate tasks that are specified in the position description; fulfills the terms of a contractual agreement; perform a task related to a student’s education; or perform a task related to the discipline of a student). Otherwise, education records are released only with written consent of the student or due to subpoena by a court of law.

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