Holds

    1. How can I be removed from State Hold?
    2. Types of holds
    3. Why am I on State Hold?
    4. Why do I have a housing hold?


How can I be removed from State Hold?

 

The hold is a “State Hold” for students with balances in terms prior to Fall 2011 and are not enrolled in any term Fall 2011 or after. We are required by the state to send names of persons with a debt to the state.  Once a state hold is placed, the student cannot receive any payments from another state agency until the balance is paid in full.  Rules and legal site is at the following link:

https://fmx.cpa.state.tx.us/fm/pubs/aps/28/index.php

 

In order for a student to removed from state hold, both on SOAHOLD and released in the state system, they must pay the past due balance in full (no personal checks accepted on past due balances). Once the balance is paid in full, the hold will be released.

Students can make payments as normal. They can pay online through Panther Tracks 24 hours a day 7 days a week, they can call Treasury Services office Monday through Friday 8:30am to 3:00pm to make  a payment by phone, or students can pay in person at the Treasury Services office in W. R. Banks Monday through Friday 8:30am to 3:00pm.

 


 Types of holds?

 

Holds or Cancellation:

Limitations on Course Withdrawals
Effective September 1, 2007, institution of higher education may not permit a student to drop more than six courses, including any course dropped at another institution of higher education. For specific details to this rule refer to the following web address: http://www.pvamu.edu/pages/4702.asp. (Enacted by the 80th Legislative Session of the State of Texas – SB 1231)

Course Changes and Withdrawals
Course changes and withdrawals are accepted only as designated in the academic calendar. All such changes in registration require the approval of the student’s advisor and/or dean. No change in registration is complete until filed with the Office of the Registrar for recording. A student who wishes to withdraw from a course other than an undergraduate pre-college developmental course (reading, writing, mathematics, study skills), but whose advisor, Department Head, or Dean will not approve may appeal to the Provost and Senior Vice President for Academic Affairs.

Voluntary Withdrawal from a Course
1. A student may withdraw from a course before the Change of Program Period ends without having the course recorded on his/her permanent record.
2. Withdrawal from a course will be allowed until two weeks after mid-term examinations period during the fall and spring semesters, and one week before the date of the final examination during a summer term. No Withdrawal from a course will be allowed after that point. Withdrawals must be approved by the advisor/department head/dean.
3. The student is automatically assigned a grade of “W” to indicate a course withdrawal. The “W” will not be calculated in the GPA.
4. Withdrawals from courses may affect housing, graduation, financial aid, and membership in organizations or other opportunities.
Academic Information and Regulations 125

Administrative Withdrawal
To be administratively withdrawn from the University is to be dismissed from the University. A student may be dismissed from the university for failure to make satisfactory academic progress, failure to pay legitimate debts on schedule, or for inappropriate behavior that is detrimental to good order. Administrative withdrawal does not relieve the student of the responsibility for all debts, including tuition, fees, room and board, and other incidental charges for the full semester. Administrative withdrawal due to failure to meet financial obligations will result in the following:
• Transcripts being withheld
• Room and board privileges being lost
• Classroom admittance being denied

A student who has been dismissed for financial reasons can have privileges restored upon payment of all outstanding charges and a reinstatement fee.

Voluntary Withdrawal from the University
Students seeking to withdraw from the University may seek advice and counsel from several sources: Registrar, Course Instructors, Department Head, or Dean. A student may be required to meet with a transition coordinator who will asses the student’s rationale for withdrawal, and through referral, coordination, counseling, or other University resources, assist the student with remaining enrolled if possible.
A student who officially withdraws after the Change of Program period through the last class day will receive a grade of “WV” for all courses affected by the withdrawal.

Transcript & Degree Holds
A transcript or degree may be withheld for failure to meet financial obligations.  No official transcript will be released and/or degree will not be posted due to the following reasons:

  • Past  due tuition & fee balance
  • Past due housing balance
  • Past due short term loan balance
  • Failure to complete exit loan counseling

Registration Holds
A student may be blocked from any future term registration for failure to meet financial obligations of a current or previous term. A hold will be placed on the student’s account in BANNER until the balance is paid in full. Students may make payment arrangements for past due balances by doing the following:

  1. Students seeking payment plans for past due balances must apply for a short term loan through their financial aid counselor.
  2. If the financial aid counselor recommends the student for a short term loan, the student must complete the loan application and return it to Treasury Services for processing. The student will be assessed a $100.00 application fee for processing. Loan application can be found at http://www.pvamu.edu/pages/4336.asp
  3. Payment plans may be established provided that the student does not owe for a previous payment plan or short term loan.
  4. If the student has not made full payment on an existing payment plan, no payment plan will be given until the previous installment plan is paid in full.
  5. If a payment agreement is reached with Treasury Services, the hold will be temporarily released for registration only. No official transcripts will be released on a payment plan.

State Holds
Students that have unpaid obligations may be placed on state hold with the State Comptroller’s office.

  1. The state hold will prevent the student from receiving any payments from another state agency until the balance is paid in full with the university.
  2. The state hold will not be released until the balance is paid in full.

Please note that a hold is not limited to the reasons above.

TSI Hold

If a student has a TSI hold on their account, they should contact the Department of Testing, Tracking, Assessment and Evaluation at (936) 261-3610 or visit their office located at Delco Room 137 or 139.

This hold will not prevent a student from getting or viewing their Financial Aid. However they will be unable to register.

Exit Counseling

If the student has a Exit Counseling hold on their account, it will need to be escalated to the Financial Aid Office.


 

 Why am I on State Hold?

 

The hold is a State Hold for students with balances in terms prior to Fall 2011 and are not enrolled in any term Fall 2011 or after.  We are required by the state to send names of persons with a debt to the state.  Once a state hold is placed, the student cannot receive any payments from another state agency until the balance is paid in full.  Rules and legal site is at the following link:

https://fmx.cpa.state.tx.us/fm/pubs/aps/28/index.php

In order for a student to removed from state hold, both on SOAHOLD and released in the state system, they must pay the past due balance in full (no personal checks accepted on past due balances). Once the balance is paid in full, the hold will be released.

 


 Why do I have a housing hold?

Current Housing Charges:

Beginning the Fall 2009 semester, students that have signed up for on campus housing to be paid for by student financial aid awards (loans, scholarships, grants, etc.) will have their current housing charges on their PVAMU Student Bill for tuition, fees, and other charges and in PANTHERTRACKS. The student would have given University Village or University College a copy of their current award letter to verify their financial aid award.

This change will provide the on campus housing student with the amount of housing that is due and that the financial aid the student receives will be reduced to pay for current on campus housing charges. If the student and/or parents/guardians should make a payment directly to University Village or University College, the direct payment will be reflected on the student bill as a “Payment Made to Housing”.

Unpaid housing charges will be taken off the student’s bill toward the end of the semester as “Unpaid Housing – See Housing”. Students will have to work directly with University Village or University College for payments of any past due balances for on campus housing.

Students that have signed up for on campus housing and have agreed to pay for on campus housing directly to University Village or University College will not have their housing charges on their PVAMU Student Bill for tuition, fees, and other charges. No housing charges or housing payments will be reflected on the PVAMU Student Bill or in PANTHERTRACKS.

Past Due Housing Charges:

Past due on campus housing charges will not show up on the students’ bill. All past due on campus housing charges will be paid directly to University Village or University College. If a student has past due housing charges from a previous semester a Housing Hold will be place on the student.

As a reminder, students will be dropped from classes during the PVAMU official drop dates for past due on campus housing charges due to University Village or University College. Drop dates are posted on PANTHERTRACKS and on Current Students-Important Tuition Information at http://www.pvamu.edu/pages/5276.asp

Students can go to PANTHERTRACKS and if a housing hold has been placed on their student account, this indicates a past due balance for on campus housing charges. The student will need to contact University Village or University College regarding the past due balance.

WEB pages for Incoming Freshman Housing and Returning Student Housing:

http://www.pvamu.edu/pages/933.asp


 

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