SAP Policies

Satisfactory Academic Progress Policy

EFFECTIVE: JULY 1, 2012
NOTE: For the purpose of new policy change pertaining to Satisfactory Academic Progress, the 2012 Summer Crossover Period will be subject to the SAP policy used for 2012-2013 Award Year.

Introduction

Satisfactory Academic Progress is required by federal law (34 CFR 668.34) to define and enforce the standards of Satisfactory Academic Progress (SAP). Satisfactory Academic Progress (SAP) measures a student’s completion of coursework toward a degree. The Office of Student Financial Aid and Scholarships must monitor the academic progress of each student to determine if that student meets federal and state guidelines that governs the administration of student financial assistance. Students who do not complete classes enrolled in or fail to achieve the minimum standards for grade point average may lose their eligibility for all types of federal, state, and institutional aid.
SAP is measured both qualitatively and by pace and checked at the end of every academic year (May) and is composed of two components. Failure to comply with any component may result in a loss of aid eligibility. The components are as follows:

Qualitative Measures of Academic Progress

The qualitative measure of academic progress is based on grading scale and classification.

Classification

Grade Point Average Requirement

Undergraduate Student

Minimum 2.00 GPA

Graduate Student

Minimum 3.00 GPA

Graduate/PhD Student

Minimum 3.00 GPA

NOTE: At the end of four (4) semesters or at the end of the second academic year, the undergraduate student must have a cumulative GPA of at least 2.00.

PACE MEASURE OF ACADEMIC PROGRESS

  • Students are expected to enroll full-time to be eligible to receive financial assistance. However, each student must complete at least 75% of all credit hours attempted at Prairie View A&M University. This percentage includes all credit hours attempted at Prairie View A&M University, regardless of whether or not financial aid was received.
  • Transfer students must meet the same satisfactory academic progress requirements as Prairie View A&M University students. All transfer hours attempted/completed will be included in Prairie View A&M University’s attempted/completed hours to determine the cumulative GPA at Prairie View A&M University.
  • Grades of U, I, W, WV, MW, DW, F and excluded grades are not considered to be grades for completion.

U
Unsatisfactory

I

Incomplete

W

Withdrawal from a course

WV

Withdrawal from the University Voluntarily

MW

Military Withdrawal
  • Students cannot have more than one (1) repeated course.
  • Undergraduate, Graduate, and PhD students are eligible to receive financial assistance for a limited period while pursuing a degree. A student should not exceed 150 percent of the number of credits it takes to obtain a degree. Our policy for excessive hours is based on the minimum credit hours students must have in order to be eligible to receive a degree. Credit hours are cumulative hours. Therefore, students working towards obtaining more than one degree in the same curriculum such as two Masters may be denied for excessive hours.

Undergraduate Students
The minimum hours required to receive a degree is 120 credits. Therefore, undergraduate students must not exceed 180 attempted credit hours in order to remain eligible for financial aid. Students who exceed 180 attempted credit hours are considered ineligible for financial aid based on excessive hours.

Graduates
The average minimum hours required to receive a Graduate degree is 36 hours. Therefore, graduate students must not exceed 54 matriculation hours towards their first Masters in order to remain eligible for financial aid. Graduate students who exceed 54 attempted credit hours are considered ineligible for financial aid based on excessive hours.

PhD Students
The minimum hours required to receive a PhD degree is 63 hours. Therefore, PhD students must not exceed 94 attempted credit hours in order to remain eligible for financial aid. PhD students who exceed 94 attempted credit hours are considered ineligible for financial aid based on excessive hours.

Consequences of Students Failing to Meet Qualitative and/or Pace Measurements will Result in the following:

Financial Aid Probation
Freshman students who fail to meet qualitative and/or pace standard requirements at the end of their first academic year will be placed on financial aid probation. A freshmen student on probation will be permitted to receive aid for the next academic year. If the student meets the minimum satisfactory academic progress requirements at the end of the one-year probationary period (spring term), he/she will return to good standing and will be eligible for financial aid.
However, freshman students who elect to attend the following summer term(s) without receiving financial aid and meet the minimum satisfactory academic progress requirements at the end of the academic year, he/she will return to good standing and will be eligible for financial aid.
Any student who fails to meet qualitative and/or pace standard requirements with 60 or more attempted hours will not qualify for financial aid and there is NO probationary period.
Financial Aid Suspension
Failure to make Satisfactory Academic Progress at the end of the Financial Aid probationary period will result in Financial Aid Suspension. A student who is found to be on Financial Aid Suspension at the end of spring semester will not be eligible for aid during the summer. The student will be denied all types of federal and state aid (grants, work study and loans) until the deficiency has been removed and the student is in good SAP standing. The student must pay his or her educational expenses from personal funds during the time period aid is suspended. This policy applies to all students at Prairie View A&M University receiving Financial Aid.
If students are notified of a probation or suspension of financial aid during the registration period, students must submit a written letter of appeal along with any requested documentation to the Office of Student Financial Aid & Scholarships within seven (7) business days of the notification in order to have a decision made relative to financial aid assistance.
For additional information, please go to the following link:  Satisfactory Academic Progress

What is Satisfactory Academic Progress?

To be eligible to receive federal student financial aid, you must meet and maintain your school’s standards of satisfactory academic progress toward a degree or certificate offered by that institution.

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