Reconciliation Responsibilities

Local Banks

Reconciliation office is responsible for reconciling all the local bank accounts that Prairie View A&M University currently holds on a monthly basis. The purpose is to compare the FAMIS “accounting” bank balances with the bank balances on the bank statements, find any discrepancies and notify responsible departmental voucher initiators of discrepancies and the need to submit the appropriate correcting entries. The Reconciliation staff monitors and documents corrections.

State Banks

Reconciliation office is responsible for reconciling all the state bank accounts, which includes B1****, B2****, and B4****, as listed in FAMIS screen 29. The purpose is to match the state voucher warrants that the state has paid with the state voucher created in FAMIS. Responsible departmental voucher initiators are notified of discrepancies and the need to submit correcting entries. The Reconciliation staff monitors and documents corrections.

Clearing Accounts

Clearing accounts currently designated to the Reconciliation Office includes 000800-000803, 000806, 000811-000819, 000821-000829, 000832, and 011371. The purpose of the reconciliation is to ensure that reimbursement requests made to the state are processed in a timely manner and also verify that all reimbursements are booked to the correct clearing account.

Special Projects

 ABEST-USAS Reconciliation

Student Receivables Reconciliation

 

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