Prairie View A&M University

Issued: May 15, 1998
Updated: July 15, 1999
Updated: November 30, 2001

2.1 All vacant budgeted positions must be posted by the Office of Human Resources for a minimum of 10 
     business days before being filled. This ensures that:
     a. All interested applicants have the opportunity to apply
     b. All University employees are afforded maximum opportunity for advancement
     c. The University has the ebst available applicnt pool
     d. The University complies with the statutory requirement for posting positions

2.2 Minimum level of position postings by the Office of Human Resources consist of the following:
     a. Human Resources Bulletin Board
     b. PVAMU Web page
     c. Texas A&M University Human Resources Department
     d. Texas Workforce Commission

2.3 To the extent possible, advertisement of professional and management positions in newspapers, 
      periodicals or other publication is required. Departments desiring an exception to this will be asked to
      provide a justification.

2.4 Advertisement of classified positions is at the discretion of the applicable budget head, unless otherwise
     required by their supervisor.

2.5 All postings will direct interested candidates to submit their applications and/or resumes to the Office of
     Human Resources.

3 Procedures for Posting Positions

3.1 All vacant budgeted positions that are filled must be posted by the Office of Human Resources. To
     initiate this, the requesting department must complete and submit a Request to Fill Vacant Position Form
     and an updated Position Description Questionnaire to the Office of Human Resources.

3.2 Upon arrival of the Request to Fill Vacant position form, the Office of Human Resources will prepare a job
     vacancy notice and post it at the minimum levels described in Section 2.2, above.

3.3 If the position is to be advertised in a newspaper or other publications, the Office of Human Resources 
     will obtain a price quote from the newspaper and/or periodical listed on the Personnel request Form. The
     Office of Human Resources will notify the requesting department of the cost and request that they
     prepare and submit a Purchase Requisition to the Purchasing Office.

3.4 Upon receipt of the purchase order from the Purchasing Office, the Office of Human Resources will fax
     the position advertisement to the vendor that publishes the newspaper/periodical.

3.5 Upon receipt of applications, the Office of Human Resources will transmit them to the applicable
     department. Generally, only applications for qualified applicants will be forwarded, unless otherwise
     requested by the employing department.

3.6 It is highly recommended that departments utilize a three member (minimum) selection committee to
     review and evaluate applicants for all positions. To the extent possible, use of selection committees for
     all professional or management positions is required. Departments desiring an exception to this
     requirement will be asked to provide a justification. It should be noted that the use of selection
     committees has proved to be helpful in evaluating applicants, as well as in defending the University
     against complaints of bias in the selection process.

3.7 Upon completion of the evaluation of the applicants, interviews of selected candidates, and selection of
     recommended candidate to fill the position, the department will prepare a Form 500 Personnel/Budget
     Action Request, a Job Applicant Flow form, and transmit them along with the application and resume of
     the selected candidate. The effective date of hire shall be either the 1st or 15th of the month.

3.8 All new hires must report to the Office of Human resources for in-processing on their first day of work.
     Employees will be allowed to return to their employing department as soon as this process has been
     completed.

4. Forms
Position Description Questionnaire forms are provided to departments in the University's Hiring Pack. Additional copies may be obtained from the Office of Human Resources.

Note: No official offer is to be extended or person allowed to begin work until the form 500 Personnell/Budget Action request has been signed by the President or applicable Vice President (See rule on Delegation of Authority). The Office of Human Resources will notify the requesting department when this has been completed.