Prairie View A&M University

Prairie View A&M University Administrative Procedures Manual
Employment in Security Sensitive positions 60.16	Issued: March 25, 2002

1.   System Regulations

      System Regulation 33.99.01 Criminal History Information governs the use of criminal history record information pertaining
     to applicants for employment in security sensitive positions.

2.   University Procedures

2.1 Use and Disposal of Criminal History Record Information
       a.   Employing departments may consider criminal history records for the purpose of evaluating applicants for
             employment in security sensitive positions. Employment may be denied to any applicant who fails to cooperate in
             providing a complete set of fingerprints upon request.

       b.   To obtain criminal history records, the Human Resources Department will provide the University Police
             Department with a written request and copies of the signed Security Clearance forms. The University Police
             Department will obtain and provide the criminal history record information to the Human Resources Department.

        c.  The Human Resources Department will notify the employing department by confidential correspondence of any
             applicants whose criminal background check yielded a criminal record.

        d.   Once the employing department has selected an applicant for the position, it will ensure that the criminal history
              record documentation is returned to the Human Resources Department in a confidential manner.

        e.   The Human Resources Department will return all criminal record documentation to the University Police Department
              for disposal.

         f.   The University Police Department will destroy all criminal history record documentation returned by the Human
              Resources Department and will maintain an appropriate record of such.

2.2     Positions Designated as Security Sensitive

          The University has designated the following positions as security sensitive:

          a.     Positions that handle currency,
          b.     Positions that have access to sensitive computerized databases,
          c.     Positions that have access to a master key, and
          d.     Positions employed in one of the following departments:
                  •    Human Resources Department
                  •    Fiscal Affairs Department
                  •    Information Technology Services Department
                  •    Office of the President
                  •    Office of the Provost and Vice President for Academic Affairs
                  •    Office of the Vice President for Student Affairs
                  •    Office of the Vice President for Finance and Administration
                  •    Office of the Vice President for University Operations
                  •    Office of the Vice President for Research and Development
                  •    University Police Department

            e.     The University's Discipline Officer position

2.3        Notification and Acknowledgment of Security Sensitive Position

             The Human Resources Department will ensure that:

              a.     The Determination of Security Sensitive Position section of all Position Description Questionnaires is properly
                      completed and signed;
              b.     All job postings for positions identified as security sensitive clearly indicate such;
              c.     All applicants for a security sensitive position provide a signed Security Clearance form with their application;
              d.     All employees in security sensitive positions sign the Security Sensitive Position Acknowledgment section of
                      the Position Description Questionnaire.

Contact: Director of Human Resources