Issued; May 15, 1998

1.  Whenever a budgeted employee notifies their department of their intent to leave their employment with
     the University, the employee must complete an Employee Clearance Form (Attachment 1). The purpose
     of this form is to ensure that all pertinent departments are properly notified of the employee's
     termination of employment and afforded the opportunity to retrieve University property and/or inform the
     employee of outstanding issues.

   
2.  Upon completion of the form, the employee must carry it to the various offices noted on the form and 
     obtain the required signatures. After obtaining all signatures, the employee must return the form to their 
     department head.

   
3.  The department head must attach the completed Employee Clearance Form to the Personnel Action 
     Form (Form 500) requesting the employee be terminated for the reasons given (i.e. retirement or 
     resignation).