Prairie View A&M University

Transfers – Permanent

• Identify item as transferred
  
• Attach completed copies of transfer form
  
  • Both signatures of sender and receiver
    
• Complete Property Transfer Form
  
  • Both signatures of sender and receiver
    
  • Signature of Fixed Assets Staff
    
• List item on Certification Form and attach transfer form

Transfers – Temporary

• Identify item as transferred temporarily
  
  • Items taken off campus for University Business
    
  • Items loaned to another dept. for a short period of time
    
• Complete custody card
  
  • Both signatures of lender and receiver
    
  • Signature of University Property Manager
    
  • White copy – Fixed Assets Office
    
  • Yellow copy- Department lending equipment
    
  • Pink copy – Stays with receiver and equipment
    
• List item on Certification Form and attach copy of completed custody card