Scholarships, Fellowships, Assistantships and Stipends

Students

70.10     Scholarships, Fellowships, Assistantships and Stipends                                                      Updated: March 22, 2002


1.     Definitions

        1.1   Scholarships or Fellowships

                A scholarship or fellowship is an amount paid to an undergraduate or graduate student
to aid them in the pursuit of study or research. To qualify as a scholarship or
fellowship, there can be no obligation of the student other than to remain enrolled in a
degree plan and maintain qualifying requirements (e.g. minimum grade point average)
of the award.

        1.2    Assistantships

                An assistantship is an amount paid to a graduate student to aid them in their pursuit of
study or research and carries with it obligations beyond that of a scholarship or
fellowship.  Teaching or research assistants and graduate assistants (non-teaching) are
normally assigned to specific duties by a principal investigator, project leader,
department head, etc.

        1.3   Wages

                Wages are compensation for work performed. Student wages may carry the
requirement that the student be enrolled and maintain a minimum grade point average
as a condition of employment; however, they are wages never-the-less because they
represent payment for services. The University has two classifications of student
wages:  College Work study and Student Hourly.

        1.4   Stipends

                The term stipend has been used on research grants and university administered
financial aid as a different type of payment. However, in actuality they fall within one of
the above categories and thus, must be properly reclassified.

2.     Payments

        Payments for the above forms of student financial assistance will be made as follows:

        a.     Wages and Assistantships – paid through the payroll system
b.     Scholarships and Fellowships – paid through the student information system
c.     Stipends – reclassify to correct category and process accordingly
d.     Payments from grants and contracts – treat as assistantships or wages and process
according. 

3.     Payment Initiations

        Payments will be initiated as follows:

Category Required Form Submit To
Scholarships Scholarship/Grant Authorization Budget Office (non-grant/contract accounts)
Office of Sponsored Programs (grant/contract accounts)
Fellowships Scholarship/Grant Authorization Budget Office (non-grant/contract accounts)
Office of Sponsored Programs (grant/contract accounts)
Assistantships Student Form 500 Student Employment Office
College Work study Student Form 500 Student Employment Office
Student Hourly Student Form 500 Student Employment Office

 

Contact Person:     Director of Student Financial Aid


 

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