70.05 Dropping Students for Non-Payment Issued: May 15, 1998
Updated: July 14, 1999
Section 54.007 of the Education Code Allows students to pay their tuition and fees
during the Fall and Spring Semesters using one of two payment options: (1) 100%
at the beginning of the semester, or (2) 50% at the beginning of the semester, 25%
at the start of the sixth week of class and 25% at the start of the eleventh week of
class. Section 54.209 defines tuition and fees as "tuition, service fees, lab fees,
building use fees, and all other fees except room, board or clothing fees, or deposits
in the nature of security for return or proper care of property." Thus, all tuition and
fees assessed by the University, except room and board, must be paid in accordance
with one of the above two options for a student to remain in school beyond the
official census date. In an effort to maximize collection efforts and to maintain
consistency with state law, the university imposes the same requirements on room
and board as well.
2. Dropping Students for Non-Payment
2.1 A report of students with outstanding balances due the University is generated
from SIS+ after the close of the Cashier’s Office on the payment due date. The
list is reviewed by the Accounts Receivable Office, the Student Financial Aid
Department, and the Office of the Vice President for Finance & Administration
to identify students on the list who should not be dropped.
2.2 The Manager of Treasury Services collects the requests not to drop students
from the various reviewing offices and finalizes the drop list. The drop list is
then forwarded to the Registrar so that the enrollment of students in an unpaid
status can be dropped. When the students are dropped, all required tuition
and fees (excludes room, board and laundry) are automatically dropped as
2.3 Copies of the drop list are provided to the Auxiliary Support Services
Department and the Housing Department so that the room, board and
laundry charges can be canceled for those students dropped and prorated
billings for services received forwarded to the Accounts Receivable Office
3. Reinstatement Requests
3.1 Students who have been dropped and who feel that an error has occurred
may complete a Request for Reinstatement form and submit it to the
Registrar’s Office. The Registrar will review the requests and route
them to the appropriate office for approval.
3.2 All requests are reviewed and approved/disapproved by the appropriate vice
president and returned to the Registrar’s Office.
3.3 The students will be advised by the Registrar’s Office as to the outcome of
Request for Reinstatement Forms are available in the Registrar’s Office.
Contact: Manager of Treasury Services
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