60.01 Employment Procedures Issued: May 15, 1998
Updated: July 15, 1999
Updated: November 30, 2001
1. Equal Opportunity for Employment
discriminate based on race, religion, color, sex, age, national origin or handicap. Selection
of applicants to fill positions will be based on job related factors which include but are not
limited to, relevant work experience and performance history, applicable education and/or
training, and required skills, knowledge and abilities.
2. Posting Positions
2.1 All vacant budgeted positions must be posted by the Human Resources Department for a
minimum of 10 business days before being filled. This helps to ensure that:
a. all interested applicants have the opportunity to apply,
b. all University employees are afforded maximum opportunity for advancement,
c. the University has the best available applicant pool, and
d. the University complies with the statutory requirement for posting positions.
2.2 Minimum level of position postings by the Human Resources Department consist of
a. Human Resources Bulletin Board
b. PVAMU Web Page
c. Texas A&M University Human Resources Department
2.3 To the extent possible, advertisement of professional and management positions in
newspapers, periodicals, or other publication is required. Departments desiring an
exception to this will be asked to provide a justification.
2.4 Advertisement of classified positions is at the discretion of the applicable budget head, unless
otherwise required by their supervisor.
2.5 All postings will direct interested candidates to submit their applications and/or
resumes to the Human Resources Department.
3. Procedures for Posting Positions
3.1 All vacant budgeted positions that are to be filled must be posted by the Human
Resources Department. To initiate this, the requesting department must complete and
submit a Request to Fill Vacant Position Form (Attachment 1) and an updated
Position Description Questionnaire to the Human Resources Department.
3.2 Upon approval of the Request to Fill Vacant Position form, the Human Resources
Department will prepare a job vacancy notice and post it at the minimum levels described in
Section 2.2, above.
3.3 If the position is to be advertised in a newspaper or other publication, the Human Resource
Department will obtain a price quote from the newspaper and/or periodical listed on the Personnel
Request Form. The Human Resource Department will notify the requesting department of
the cost and request that they prepare and submit a Purchase Requisition to the Purchasing
3.4 Upon receipt of the purchase order from the Purchasing Office, the Human Resources
Department will fax the position advertisement to the vendor that publishes the newspaper/periodical.
3.5 Upon receipt of applications, the Human Resources Department will transmit them to the
applicable department. Generally, only applications for qualified applicants will be forwarded,
unless otherwise requested by the employing department.
3.6 It is highly recommended that departments utilize a three member (minimum) selection committee
to review and evaluate applicants for all positions. To the extent possible, use of selection
committees for all professional or management positions is required. Departments desiring an
exception to this requirement will be asked to provide a justification. It should be noted that the
use of selection committees has proved to be helpful in evaluating applicants, as well as in
defending the University against complaints of bias in the selection process.
3.7 Upon completion of the evaluation of the applications, interviews of selected candidates, and
selection of recommended candidate to fill the position, the department will prepare a Form
500 Personnel/Budget Action Request, a Job Applicant Flow form, and transmit them along
with the application and resume of the selected candidate. The effective date of hire shall
be either the 1st or 15th of the month.
3.8 All new hires must report to the Human Resources Department for in-processing on their first
day of work. Employees will be allowed to return to their employing department as soon as
this process has been completed.
Position Description Questionnaire forms are provided to departments in the University’s Hiring Pack.
Additional copies may be obtained from the Human Resources Department.
NOTE: NO OFFICIAL OFFER IS TO BE EXTENDED OR PERSON ALLOWED TO BEGIN WORK UNTIL THE FORM 500 PERSONNEL/BUDGET ACTION REQUEST HAS BEEN SIGNED BY THE PRESIDENT OR APPLICABLE VICE PRESIDENT (SEE RULE ON DELEGATION OF AUTHORITY). THE HUMAN RESOURCES DEPARTMENT WILL NOTIFY THE REQUESTING DEPARTMENT WHEN THIS HAS BEEN COMPLETED.
Contact: Director of Human Resources
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