Accounting and Safeguarding of Assets
40.07 Use of Buildings Issued: May 15, 1998
Updated: February 3, 2000
1. Use of Buildings
The University will seek to maximize the use of its buildings for activities that support the
University’s mission of teaching, research and service.
2. Access to E&G Buildings After Normal Business Hours
2.1 Access to E&G Buildings after normal working hours will be limited to authorized
faculty, staff and students.
2.2 Employees of the University Police Department who have keys may open perimeter
doors (only) for employees with proper identification.
2.3 The Provost and Vice President for Academic Affairs or his/her designee will
coordinate the hours which academic facilities need to be open with the University
2.4 Students and student organizations requesting use of a building must have a copy of an
approved Special Events Occupancy Request Form (Attachment 2).
3. Use of Buildings by Third Party
3.1 General Use
3.2 Sales Activities
Use of any building for sales activities are subject to the University’s procedures on
sales vendor contracts.
3.3 Political Activities
No facility (Auxiliary or E&G) may be used to influence the outcome of an election or
the passage or defeat of any legislative initiatives.
4. Use Fees
The University will attempt to recover the cost of providing and operating a facility to third
parties. The fee to be assessed will be determined using the Building Use Fee Form
(Attachment 1). The Director of Student Center Operations is responsible for ensuring that
the form is properly completed and the requisite fee is properly assessed and collected.
5.1 If an organization desires to request a waiver of the charges for using a facility, a written
request must be submitted to the Vice President for Finance and Administration for
approval along with the Building Use Fee Assessment Form.
Contact Person: Director of Student Center Operations
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