Mileage Rate 

Effective January 1, 2017, the state mileage reimbursement rate for business related travel decreased from 54 cents per mile to 53.5 cents per mile.  The rate is consistent with the Internal Revenue Service’s standard mileage rate.  All travel prior to January 1st, will be reimbursed at 54 cents per mile.

Higher Lodging Provision  

Effective Feb 1, 2015, if an employee is attending a conference conducted at a designated location, actual lodging expenses may be reimbursed when utilizing local funds. We will no longer require an In-State/Out-of-State Higher Lodging Request Form. Each request for reimbursement must include documentation to substantiate the actual rate; such as a conference brochure, registration form and etc.

Safe Harbor Rule 

With the implementation of a safe harbor rule, please be aware that all employee reimbursements (travel, purchase, business meals, etc.) must be submitted within 90 days or the reimbursement may be considered taxable income to the employee.  Please be aware that reimbursements must be submitted within 90 days to avoid paying taxes on the reimbursement.

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