Prairie View A&M University Administrative Procedures Manual
Employment Procedures 60.01
Issued: May 15, 1998 Updated: July 15, 1999 Updated: November 30, 2001
1. Equal Opportunity for Employment
Prairie View A&M University is an equal opportunity employer and as such, will not discriminate based on race, religion, color, sex, age, national origin or handicap. Selection of applicants to fill positions will be based on job related factors which include but are not limited to, relevant work experience and performance history, applicable education and/or training, and required skills, knowledge and abilities.
2. Posting Positions
2.1 All vacant budgeted positions must be posted by the Office of Human Resources for a minimum of 10 business days before being filled. This ensures that: a. All interested applicants have the opportunity to apply b. All University employees are afforded maximum opportunity for advancement c. The University has the ebst available applicnt pool d. The University complies with the statutory requirement for posting positions
2.2 Minimum level of position postings by the Office of Human Resources consist of the following: a. Human Resources Bulletin Board b. PVAMU Web page c. Texas A&M University Human Resources Department d. Texas Workforce Commission
2.3 To the extent possible, advertisement of professional and management positions in newspapers, periodicals or other publication is required. Departments desiring an exception to this will be asked to provide a justification.
2.4 Advertisement of classified positions is at the discretion of the applicable budget head, unless otherwise required by their supervisor.
2.5 All postings will direct interested candidates to submit their applications and/or resumes to the Office of Human Resources.
3 Procedures for Posting Positions
3.1 All vacant budgeted positions that are filled must be posted by the Office of Human Resources. To initiate this, the requesting department must complete and submit a Request to Fill Vacant Position Form and an updated Position Description Questionnaire to the Office of Human Resources.
3.2 Upon arrival of the Request to Fill Vacant position form, the Office of Human Resources will prepare a job vacancy notice and post it at the minimum levels described in Section 2.2, above.
3.3 If the position is to be advertised in a newspaper or other publications, the Office of Human Resources will obtain a price quote from the newspaper and/or periodical listed on the Personnel request Form. The Office of Human Resources will notify the requesting department of the cost and request that they prepare and submit a Purchase Requisition to the Purchasing Office.
3.4 Upon receipt of the purchase order from the Purchasing Office, the Office of Human Resources will fax the position advertisement to the vendor that publishes the newspaper/periodical.
3.5 Upon receipt of applications, the Office of Human Resources will transmit them to the applicable department. Generally, only applications for qualified applicants will be forwarded, unless otherwise requested by the employing department.
3.6 It is highly recommended that departments utilize a three member (minimum) selection committee to review and evaluate applicants for all positions. To the extent possible, use of selection committees for all professional or management positions is required. Departments desiring an exception to this requirement will be asked to provide a justification. It should be noted that the use of selection committees has proved to be helpful in evaluating applicants, as well as in defending the University against complaints of bias in the selection process.
3.7 Upon completion of the evaluation of the applicants, interviews of selected candidates, and selection of recommended candidate to fill the position, the department will prepare a Form 500 Personnel/Budget Action Request, a Job Applicant Flow form, and transmit them along with the application and resume of the selected candidate. The effective date of hire shall be either the 1st or 15th of the month.
3.8 All new hires must report to the Office of Human resources for in-processing on their first day of work. Employees will be allowed to return to their employing department as soon as this process has been completed.
4. Forms Position Description Questionnaire forms are provided to departments in the University's Hiring Pack. Additional copies may be obtained from the Office of Human Resources.
Note: No official offer is to be extended or person allowed to begin work until the form 500 Personnell/Budget Action request has been signed by the President or applicable Vice President (See rule on Delegation of Authority). The Office of Human Resources will notify the requesting department when this has been completed.
