Satisfactory Academic Progress is required by federal law (34 CFR 668.34) to define and enforce the standards of Satisfactory Academic Progress (SAP). Satisfactory Academic Progress (SAP) measures a student's completion of coursework toward a degree. The Office of Student Financial Aid and Scholarships must monitor the academic progress of each student to determine if that student meets federal and state guidelines that governs the administration of student financial assistance. Students who do not complete classes enrolled in or fail to achieve the minimum standards for grade point average may lose their eligibility for all types of federal, state, and institutional aid.
SAP is measured both qualitatively and by pace and checked at the end of every academic year (May) and is composed of two components. Failure to comply with any component may result in a loss of aid eligibility. The components are as follows:
The qualitative measure of academic progress is based on grading scale and classification.
|Classification||Grade Point Average Requirement|
|Undergraduate Student||Minimum 2.00 GPA|
|Graduate Student||Minimum 3.00 GPA|
|Graduate/PhD Student||Minimum 3.00 GPA|
NOTE: At the end of four (4) semesters or at the end of the second academic year, the undergraduate student must have a cumulative GPA of at least 2.00.
|W||Withdrawal from a course|
|WV||Withdrawal from the University Voluntarily|
The minimum hours required to receive a degree is 120 credits. Therefore, undergraduate students must not exceed 180 attempted credit hours in order to remain eligible for financial aid. Students who exceed 180 attempted credit hours are considered ineligible for financial aid based on excessive hours.
The average minimum hours required to receive a Graduate degree is 36 hours. Therefore, graduate students must not exceed 54 matriculation hours towards their first Masters in order to remain eligible for financial aid. Graduate students who exceed 54 attempted credit hours are considered ineligible for financial aid based on excessive hours.
The minimum hours required to receive a PhD degree is 63 hours. Therefore, PhD students must not exceed 94 attempted credit hours in order to remain eligible for financial aid. PhD students who exceed 94 attempted credit hours are considered ineligible for financial aid based on excessive hours.
Freshman students who fail to meet qualitative and/or pace standard requirements at the end of their first academic year will be placed on financial aid probation. A freshmen student on probation will be permitted to receive aid for the next academic year. If the student meets the minimum satisfactory academic progress requirements at the end of the one-year probationary period (spring term), he/she will return to good standing and will be eligible for financial aid.
However, freshman students who elect to attend the following summer term(s) without receiving financial aid and meet the minimum satisfactory academic progress requirements at the end of the academic year, he/she will return to good standing and will be eligible for financial aid.
Any student who fails to meet qualitative and/or pace standard requirements with 60 or more attempted hours will not qualify for financial aid and there is NO probationary period.
Failure to make Satisfactory Academic Progress at the end of the Financial Aid probationary period will result in Financial Aid Suspension. A student who is found to be on Financial Aid Suspension at the end of spring semester will not be eligible for aid during the summer. The student will be denied all types of federal and state aid (grants, work study and loans) until the deficiency has been removed and the student is in good SAP standing. The student must pay his or her educational expenses from personal funds during the time period aid is suspended. This policy applies to all students at Prairie View A&M University receiving Financial Aid.
If students are notified of a probation or suspension of financial aid during the registration period, students must submit a written letter of appeal along with any requested documentation to the Office of Student Financial Aid & Scholarships within seven (7) business days of the notification in order to have a decision made relative to financial aid assistance.
Undergraduate students who fail to meet the Satisfactory Academic Progress Standard may appeal the suspension of their student financial assistance funds. Letters of appeal should be based on some type of mitigating circumstances that impacted negatively upon the students' ability to meet the required standards. Examples of such circumstances are; (1) death/prolonged illness of an immediate family member, (2) medical illness by the student that created undue hardship, (3) natural disasters or other acts of God beyond the control of the student (i.e. hurricanes, storms, etc) or other personal or family matters/situations which may have negatively impacted the students ability to meet the required standards.
Steps to the APPEAL PROCESS:
Attn: Office of Student Financial Aid
SAP Appeal Committee
P. O. Box 519, Mail Stop 1005
Prairie View, TX 77446
If the SAP appeal committee determines the student eligible for reinstatement of financial aid, he/she will be considered for aid available at the time of reinstatement.
The student will be reviewed again at the end of the following semester and will be subject to the same required standards as previously stated unless otherwise stated so in the SAP committee letter of reinstatement.
All decisions that are rendered by the Financial Aid Appeals Committee will be final and not subject to further review.
Reinstatement of Financial Aid
In order to have financial aid reinstated, a student must complete the following requirements at his/her own expense (no financial aid will be granted at Prairie View A&M University for those on financial aid suspension):
EFFECTIVE: JULY 1, 2011
The Satisfactory Academic Progress Policy is listed on our website at www.pvamu.edu/faid under the Forms Library tab. You can also obtain a copy of the policy in the Office of Student Financial Aid & Scholarships.