Business Affairs
Contact Information Organization Chart Staff Directory Forms Library Policy Library Reports Library Business Affairs Calendar Send us your comments

Office of Human Resources

Home » Business Affairs » Business Affairs Services » Human Resources » Employees Guide » Checklist for Submitting Leave

Checklist for Submitting Leave Documents

Any/All documentation submitted by employees for their leave must be forwarded immediately to the Office of Human Resources
Sick Leave	Submission of a sick leave document for more than 3 days requires a Medical Certification form to be submitted. Submission of Sick Leave documents for less than 3 days no documentation is required. Form for Employee Form for Family Member
Vacation Leave	Submission of vacation leave document s should be submitted and approved by immediate supervisor prior to the employee leaving work .
Jury Duty	Submission of this type of leave requires a copy of the Jury Summons or a document from the court showing the day(s) served as a jury member.
Sick Leave Pool	Submission of a Sick Leave Pool leave document requires receipt of the Sick Leave Pool Approval letter sent by the Central Leave Coordinator. Withdrawal Form Sick Leave Pool Acknowledgement Form Sick Leave Pool Application for employee Sick Leave Pool Application for a family member
Administrative Leave	This type of leave is not allowed, employees should use his/her personal leave.
Death of a Family Member	Submission of a leave for the “Death of a Family Member” should be 5 days for a spouse, parent, or child and 2 days for brother, sister, grandparent or grandchild .
Voting Leave	This leave should only be approved during an election year with prior approval of supervisor.
Unsafe Working or Travel Conditions	Leave documents for Unsafe Working or Travel Conditions will be based on an announcement from the President of the University. If the University is not officially closed employees will need to use his/her personal leave.
Military Leave	Submission of Military leave requires an official copy of the orders to be sent to the Office of Human Resources. The orders must contain the dates of leave.
Volunteer Fire Fighter/EMS	Submission of leave requires a written statement from the Fire Chief of the Volunteer Fire Department from stating that the employee completed training to include dates.
Court Appointed Special Advocates (CASA)	Submission of leave will not exceed 5 hours per month and a written statement from the CASA Agency.
Other Emergencies	This type of leave is not allowed employees should use his/her personal leave
Suspension with Pay	Employees should submit their leave documents in Leave Traq if they receive a letter placing them under this type of leave.
Education Release	Submission of this leave document requires approval by the Office of Human Resources.
Leave without Pay	Submission of this leave document requires a payroll adjustment during the week of the leave until TimeTraq is implemented for all “non-exempt” employees.