Frequently Asked Travel Questions

1. Question: What is the current mileage rate?
   Answer: The current mileage $0.55 cents per mile.
2. Question: What is the maximum meal/lodging allowance?
   Answer: The maximum meal/lodging allowance is depending upon funding source. On a local account the maximum meal/lodging allowance is up to $46 per day for meals and up to $125 per day for lodging both in the State of Texas and out-of-state. The state maximum meal/lodging allowance rates vary depending city of duty point for both in the State of Texas and out-of-state. For maximum meal/lodging allowances please visit website: https://fmx.cpa.state.tx.us/fm/travel/out_of_state/index.php
3. Question: Is Travel Services still accepting the old travel forms?
   Answer: Yes, we will accept the old forms throughout the end of fiscal year 2012. However, the requested travel trip must have been scheduled prior to April 4, 2012.
4. Question: What is the reimbursement turn-around time period?
   Answer: Travel Services will process a reimbursement via check or ACH within 5 business days after the submission of an error free Reimbursement Request.
5. Question: How can I set-up for direct deposit?
   Answer: Direct deposit can be set-up through HR Connect website: https://sso.tamus.edu/ , click on Payroll Data tab, then scroll down to Direct Deposit Information (Payroll and Accounting Reimbursement), click the “Click to Edit” button, then scroll down to Accounting System Direct Deposit Information and select bullet for bank account information and click “Submit” button.
6. Question: How is student travel done?
   Answer: All student travel is being funded through the Pro-Card. The chaperoning faculty/staff member is responsible for paying all student related travel charges on their Pro-Card. If the chaperone does not have a Pro-Card they are to contact Pro-Card Office for information on obtaining Pro Card.
7. Question: Can employee travel expenses be paid with the Pro-Card?
   Answer: No, the Purchase Card state contract prohibits any employee travel expenses to be paid with the Pro-Card. Employees must pay out-of-pocket and then seek reimbursement via a travel voucher. Qualifying employees may apply for an individual travel card to help fund travel expenses.
8. Question: Who are our current state rental car vendors?
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   Answer: State Contractors for Rental Car services are AVIS and Enterprise Rent-A-Car. Rate information can be found on website: http://www.window.state.tx.us/procurement/prog/stmp
9. Question: What travel agencies does the university usually use?
   Answer: Shorts Travel is the state contracted vendor for all airline purchases. Airline must be made online using the Concur Travel and Expense System. For issues with Shorts, please call 877-225-0239.
10. Question: How can we get an airline ticket purchased through the university CBA (Central Bill Account)?
    Answer: First, you must get a quote emailed to you from a travel agency. Then you must enter an E-Doc in FAMIS and send quote as an attachment to the Travel Department referencing E-Doc number along with ticket deadline purchase date. Once the E-Doc has been fully executed,
    Travel Services will approve the purchase through the online system.