Leave Without Pay

Leave without pay is available for employees who have exhausted their accumulated paid leave and require time off for medical reasons, unpaid military leave or other approved reasons. 

Leave requests must be submitted through LeaveTraq, which can be accessed through Single Sign-On.

Employee Responsibilities

1. Employees who have exhausted all of their paid leave are required to submit additional required leave as leave without pay in the Leave Traq system.
2. Exempt employees will need to sign a Payroll Adjustment Form completed by their manager or department to ensure they are paid correctly.  Non-exempt employees pay will be adjusted via timesheets submitted in Time Traq.
3. Should an employee need to be placed in a leave without pay status for disciplinary purposes, the employee will receive a letter from the manager stating the purpose and the duration.
4. Employees on leave without pay status for disciplinary reasons should submit the leave documents in the Leave Traq system as leave without pay for disciplinary reasons.
5. Exempt employees will need to sign a Payroll Adjustment form completed by their manager or department to ensure they are paid correctly.  Non-exempt employees pay will be adjusted via timesheets submitted in Time Traq.
6. Departments are required to complete an EPA on an employee who will be on a leave without pay status for a month or longer.
7. Employees on an extended leave without pay (1 month or longer) are still required to submit leave in the Leave Traq system.

Links

• Policy
• Managers Responsibilities
• Employees Responsibilities