Q: What screen do I use to check my account Balance?
A: Screen 19 or Screen 69 for accounts with support accounts.
Q: Has my requisition been turned into a Purchase order?
A: Enter Req. # on screen 290
Q: Where is my requisition now?
A: Enter Requisition # on screen 250, press enter and then proceed to screen 914
Q: Has a check printed for a purchase order?
A: Enter PO # on screen 164
Q: What transactions have processed against my account?
A: Enter account number on screen 23 or screen 63 for accounts with support accounts
Q: Has an invoice been paid?
A: Enter the name of the company on screen 102. Select the appropriate Company and proceed to screen 160. Enter the invoice number in the
“Invoice Number” field and place a “Y” in the “All” field
Q: An invoice was paid from one account, but now I need to move it to another
Account, what do I do?
A: Must send a written request to Accounts Payables providing an alternate account to move the payment to.
Q: What do I do when a vendor does not accept purchase orders or credit card payments?
A: Request a Performa invoice or quote from the vendor, submit a
Requisition and forward the Performa invoice/quote and a signed
Non-Travel Advance form to purchasing.
Must obtain a receipt upon payment to the vendor, then complete a
State of Texas Purchase Voucher, attach all relevant receipts and submit paperwork to Accounts Payable.
