Eligible employees are entitled to vacation and should be allowed to take it when requested as long as the timing does not unduly disrupt the department's function. However, an employee must have six months of continuous state service in either the present position or a previous state position, including a student employee position, before he/she can take vacation. Supervisors may require employees to use their accrued FLSA compensatory time, if any, before using vacation. System Policy 31.03.01. Leave requests are made through the Leave Traq system which is accessed through Single Sign-On.
Accrual & Maximum carry-forward
The amount of accrued vacation employees may carry over to a new fiscal year is limited based on years of service. No exceptions to these carryover limits are allowed. Eligible part-time employees earn and carry over amounts proportional to percent effort. The information below is for eligible full-time employees:
Total State Service
Vacation Earned each Month
Max. Carryover to Next Fiscal Year
Less than 2 years
2 - 4 years
5 - 9 years
10 - 14 years
15 - 19 years
20 - 24 years
25 - 29 years
30 - 34 years
35 or more years
Employee must submit leave documents in advance for planned vacation leave.
Employee must ensure their leave has been approved prior to the date of their expected leave date. The employee can ensure his/her leave document has been approved by logging into the Leave Traq System to review the routing of the leave document.
If the document has been rejected then the employee can make changes or cancel the leave request if they are not approved to take the leave.
If the manager chooses to reject the document because it would impose a hardship on the department to allow the employee to take off, then the employee can change the dates on the rejected document or cancel the leave.
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P.O. Box 519 - Prairie View, Texas - 77446-0519
FM 1098 Rd & University Dr, Prairie View, TX 77446
University Operator: (936) 261-3311
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