Record management is the application of management techniques to the creation, use, maintenance, retention, preservation, and destruction of state records (Texas Government Code §441.180).
Records include books, papers, letters, documents, printouts, photographs, film, tape, microfiche, microfilm, photostats, sound recordings, maps, drawings and a voice, data, or video representation held in computer memory (System regulation 61.99.01). Emails are also considered records.
Effective records management provides control over the entire life cycle of a record, from the time of its creation, or receipt to its eventual disposal.
Four Main Objectives:
Identify and protect vital and confidential records
Preserve and protect historical records for archival purposes
Properly manage state records for efficient retrieval and disposal
Benefits of Proper Management of State Records
Compliance with legal requirements
Helps avoid adverse consequences during litigation, investigation or audits
Increases efficient use of resources which leads to higher productivity and cost effectiveness
Provides protection, control and maintenance of state records
Enables easy and accurate access to state records for open records request
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P.O. Box 519 - Prairie View, Texas - 77446-0519
FM 1098 Rd & University Dr, Prairie View, TX 77446
University Operator: (936) 261-3311
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