Records Management

Record management is the application of management techniques to the creation, use, maintenance, retention, preservation, and destruction of state records (Texas Government Code §441.180).

Records include books, papers, letters, documents, printouts, photographs, film, tape, microfiche, microfilm, photostats, sound recordings, maps, drawings and a voice, data, or video representation held in computer memory (System regulation 61.99.01). Emails are also considered records.

Effective records management provides control over the entire life cycle of a record, from the time of its creation, or receipt to its eventual disposal.