ARTICLE III. SCHOLASTIC AND CONDUCT POLICY
SECTION I. Scholastic conduct
a) No MEMBER OF THE STUDENT SENATE SHALL BE ON SCHOLASTIC OR CONDUCT PROBATION WITH THE UNIVERSITY. All officers and members must comply with the academic standards as set forth in the University Handbook, as well as have a 2.5 GPA, excluding Senate President who needs a 2.7 GPA, or higher at the time of their appointment. Senators, Senate Officers, and Senate ex-officio Officers shall maintain a minimum 2.5 cumulative GPA as well as a minimum 2.5 GPA for every semester (spring, summer, and fall) while in office. In the event that these requirements are not met and a grade appeal is filed, this requirement will be waived unitl a final decision on the appeal is made. The senate or officer has one week to file the appeal after the day of notification of the grade deficiency. This appeal should be filed through the Senate President in order to be considered by the Internal Affairs Committee. The decision shall be rendered within one week following the filing. The primary Student Government Association Advisor shall handle any further appeals.
b) Cumulative grade point average requirements shall apply for all semesters at Prairie View A & M University. Including the summer sessions regardless of the number of hours attempted.
c) The Senate President shall request from all Senators, Senate Officers, Ex-officio Officers and the Student Government Association President a statement reporting their overall grade point average, their grade point average for the previous semester, and a confirmation that they are not on any form of probation with the university. Likewise, the Student Government association president shall request the same form of the Senate President. This statement shall be requested within twelve (12) class days at the beginning of the fall and spring semesters, as well as at the time of their appointments, if so applicable. The ultimate responsibility rests with the Student Government Association Advisor to make sure these reports are made.
SECTION II. Absence Policy
a) If a Senator accumulates one (1) unexcused absence during one full semester, he/she has an option to be reviewed by the judiciary board before being automatically removed from his/her office. Excused absences will be limited to two per semester. Once the two excused absences have been granted then all subsequent absences will be considered unexcused unless Senate President grants permission.
b) An excused absence shall be defined as:
1. A university excused absence as outlined in the new class attendance policy (illness, attendance at university-approved functions, religious holidays, family and/or other emergencies).
2. An absence due to a scheduled exam
3. An absence that the Officers of the Senate deem of merit
c) All absences are to be considered conditionally unexcused. For an excused absence to be granted, the Senator must show reasonable cause for the absence as well as submit documentation with the signature of the appropriate person(s) and the date.
d) All senators are mandated to attend each and every Student Government Association General Meeting. Failure to do so will constitute as one absence and would face the penalty.
e) The corresponding secretary shall enforce these rules, in concert with members of the Internal Affairs committee.
