Student Organization Policy: ORB Notification Guidelines
The ORB Chair must notify the student organization in question by written correspondence. The letter shall be mailed to the organization and delivered to the organizational advisor. In the written correspondence, the letter should indicate the following:
- the date, the time and the place for the hearing;
- it should specify a hearing date seven (7) calendar days after the date of the letter;
- shall direct the organization to appear at the hearing before the ORB;
- description of the alleged violation(s); and
- advise the organization of its rights.
The Organization Review Board is the hearing body for the complaint. There shall be at least four (4) ORB members, not including the ORB Chair, in order to conduct a hearing. At least two of the four ORB members present must be students. The ORB hearings shall be closed.
The jurisdiction of the Organization Review Board is limited to student organization discipline. However, if an offense by an individual student is revealed during the course of an organizational hearing, this information will be immediately provided to the University Disciplinary Officer. The University Disciplinary Officer or his/her designate shall determine if individual disciplinary action will be taken against the student.
The focus of inquiry in the hearing proceedings shall be the guilt or innocence of the organization accused of violating University regulations. Formal rules of evidence shall not be applicable, nor shall deviations from prescribed procedures necessarily invalidate a decision or proceedings unless significant prejudice to the organization or University may result.
In all proceedings, the accused organization shall be presumed innocent until proven that a violation of University regulations occurred. Further, the burden of proof rests with the person or organization bringing the charges and said burden of proof shall be a preponderance of the evidence.
The ORB Chair shall be appointed by the Director of Student Activities & Leadership or designate. As the spokesperson and moderator for the Board, the ORB Chair is responsible for informing any member of Organization Review Board about the judicial process upon request.
An ORB member should disqualify himself/herself in cases where he/she may be prejudiced either for or against the accused organization or the issue/regulation in question.
If an organization's representative(s) fails to appear at the hearing, the ORB, by way of majority vote, will select one of the following courses of action:
a) Reschedule the hearing.
b) Render a decision based on available information.
A video tape recording of the Board's proceedings (excluding the Board's deliberations) shall be made. This tape will be kept in the Department of Student Activities for a period of one (1) year. In the event of an appeal, these tapes will be reviewed by the Director of Student Activities & Leadership and/or the Vice President for Student and Enrollment Services.