Human Resources

60.13    Emergency Leaves of Absence With Pay                                        Issued: February 12, 2001

1.    Authority

System Regulation 31.03.03 authorizes the President of the University to grant, under certain circumstances, emergency leaves of absence with pay for regular employees. A regular employee is defined as one who is appointed at half-time or more for at least four and one-half months, excluding students holding a position for which student status is a requirement for employment.

The purpose of these procedures is to define the University’s standard limitations for granting this type of leave.

2.    Standard Limitations

        Emergency Leave of absence with pay may be granted in the following circumstances:

        2.1    Death of a Spouse, Parent or Child

In the event of the death of a spouse, or the employee’s or spouse’s parent or child, an emergency leave of up to five (5) working days, may be approved.

        2.2    Death of Other Family Member

In the event of the death of an employee’s or spouse’s brother, sister, grandparent, or grandchild, an emergency leave of up to two (2) working days, may be approved.

        2.3    Death of University Employee

                In the case of a University employee who dies, the President may excuse employees for an
                appropriate period of time in order that those who wish to attend the funeral in honor of that
                person may do so.

The approved emergency leave is intended to provide for the usual circumstances that occur due to death of family members and friends. Additional time needed should normally be charged to accrued vacation or, if available, compensatory time.

3.     Requests

        All requests for emergency leaves of absence with pay must be processed on the University’s
        Travel/Leave/Advance Request form.

Contacts: Director of Human Resources