Travel

50.08         Corporate Credit Card                                                            Issued: December 11, 1998
                                                                                                                Updated: November 3, 2000

1.     Purpose

        The State of Texas Corporate Credit Card is provided to eligible employees for the 
        purpose of paying for expenses associated with official University travel.

2.     Eligibility

        Employees who anticipate incurring $500.00 or more per fiscal year in travel expenses are
        eligible to receive a corporate credit card. Final determination of employee eligibility is made
        by Bank of America based on the employee's credit rating.

3.     Procedures

        To obtain a corporate credit card, an employee must utilize the following procedures:

        a.   Obtain an application from the Central Billing Account (CBA) Coordinator in the
              Office of Finance and Administration.

        b.   Complete the application and submit it to the CBA Coordinator.

        c.   Upon approval by the Vice President for Finance and Administration, the application
              is mailed to Bank of America for processing.

        d.   The normal response time for an application submitted to Bank of America is two to
              four weeks.

        e.   Upon receipt of the corporate credit card, the CBA Coordinator notifies the employee
               by telephone to pickup their card.

        f.    In the event an employee is not approved for the corporate credit card Bank of America
              notifies the affected employee with an explanation of why their application was
              denied.

5.     Monitoring

        The State of Texas requires each institution participating in the Corporate Credit Card
        Program to monitor the use of the corporate cards for compliance with program restrictions.
        To assist in this process, the CBA Coordinator receives a monthly report of activity.
        Employees purchasing apparent non-travel related items are identified, contacted by either
        the CBA Coordinator or the Vice President for Finance and Administration, and reminded
        that the corporate credit card may be used only for official University travel expenses.
        Failure to cease making non-authorized purchases on the corporate credit card will
        ultimately result in the card being canceled.

6.     Confidentiality

        All information pertaining to the corporate credit card program is kept in the strictest
        confidence and appropriately secured.  

Contact:     Central Billing Account  (CBA) Coordinator