1.1 Surplus Property - equipment or vehicles determined to be no longer useful to a department, but which has a remaining useful life.
1.2 Salvage - Equipment determined to be no longer useful to the department that owns it and has no remaining useful life.
2. Procedures
2.1 All equipment no longer needed by a department should be transferred to Surplus Property. To transfer equipment to Surplus Property, the department must contact the Stores & Property Supervisor or the Manager of Procurement to make arrangements for transferring the equipment.
2.2 For inventoriable equipment, the department must complete a Property Transfer form and process it through the University Property Manager. [See Administrative Procedure 40.01]
2.3 Prior to transferring the equipment to surplus, the Stores & Property Supervisor or the Manager of Procurement will inspect the equipment and identify any salvage to be discarded. Before disposing of salvage property, the department must complete a Property Destruction Record Form and obtain the required approvals. [See Administrative Procedure 40.01]
2.4 The Stores & Property Supervisor or the Manager of Procurement will schedule the delivery of all approved surplus equipment to the Surplus Property storage area located in the Central Receiving Building.
2.5 The Stores & Property Supervisor will notify departments of Surplus Property on hand and gives them an opportunity to claim anything useful to them, before the equipment is sold at a public auction or by sealed bid.
2.6 The Manager of Procurement will schedule all public auctions and sealed bid auctions and will advertise, as appropriate.
2.7 All income from the sale of surplus property is retained in the Surplus Property account to defray the associated costs, unless otherwise restricted by the grant that purchased the equipment.
3. Forms
Property Transfer forms may be purchased from Central Stores.
