Printing Quota FAQ’s


What is a printing quota?

Each registered student receives 800 Printing Units which is the equivalent of 800 pages of free printing at the start of each semester. Printing done on PVAMU’s networked Student Computing Center (SCC) printers is tracked and logged electronically. If a student uses up his or her 800 free Printing Units before the end of the semester, they cannot print until additional Printing Units are purchased.

Why do we have a printing quota?

The amount of printing continues to escalate every semester as students print more web pages, emails, and “fun stuff” beyond necessary academic assignments and/or research. This has exponentially increased the cost of printing supplies, paper, toner cartridges and printer maintenance which are the basis for the Printing Unit. During the 2007-08 school year, a strategic planning committee reviewed various practical and standardized methodologies that are designed to help off-set rising printing costs. The committee reviewed the amount of printing the average student does, and printing policies at other Universities. After much deliberation and concern to ensure students have the necessary printing resources to complete their assignments and research, the committee decided that we needed a policy to address the instances where students exceed printing more than 800 pages per semester. This policy was reviewed and approved for implementation in January, 2009.

Why is the quota 600 pages?

Most students printed less than 600 pages during the 2007-08 school year. The printing logs, showed that 85-90% of PVAMU students printed less than 600 pages each semester, and over half the students printed less than 100 pages. However, a small percentage of students were responsible for a fairly large share of the printing. To provide equitable access to our limited printing resources, and to encourage responsible use of printers, a 600 page quota was established.

Does the printing quota apply to all computer labs on campus?

Print Manager is installed in the Student Computing Centers (SCC); J.B. Coleman Library, Room 210; Farrell Hall; the College of Nursing (Houston Medical Center area) and Northwest Campus (Spring Texas). These are general computing labs, not department specific and open to all currently registered PVAMU students.

How do I check my printing balance?

The End User Inquiry Tool (EUIT) will assist the end user in understanding what is occurring with their printing. It allows users to view their current balance; it will also notify them when and why a print job has been restricted. The user can mouse over it, or double click on it to view their balance information. The dialog below is an example of what you will see to check your balance:

Printing Information - On the right botton corner - next to clock

How do I know when my printing balance is getting low?

The End User Inquiry Tool (EUIT) will open a popup window when a user’s job has been restricted, paused or their balance is low. See the example above. What happens when my printing balance is zero? When a user’s printing balance is zero, no further printing will be allowed for the semester unless additional Printing Units are purchased. The End User Inquiry Tool (EUIT) will open a popup window alerting the user of a zero printing balance.

How do I increase my printing quota?

Print Quotas can be increased by purchasing additional Printing Units at the rate of $15.00 for each Printing Unit (1 Printing Unit includes 100 sheets of paper) purchased. Printing Units can be purchased by calling the Cashiers Office at 936-261-1895 or in person at the Cashiers Office in W.R. Banks Building Room 124. Your printing quota will be increased within 24 hours of the purchase Any additional printing credit that you purchase is valid only through the end of the current semester. Printing credit cannot be transferred or carried over to the next semester.

What happens to my printing balance at the end of the semester?

All printing balances left at the end of the semester are erased when the quotas are reset for the next semester. Quotas will be reset by ITS the first day of each semester. Printing balances may not be transferred or carried over to the next semester.

What do I do if I have a problem printing and am charged for it?

You are responsible for your print jobs. If you send a print job more than once, or print a very long document without realizing it, you are still responsible for the printing charges.

How can I make the best use of my printing quota?

Check out the printing tips posted on the ITS web page (www.pvamu.edu/its) and/or consult any of the Lab Assistants in the Student Computing Center (SCC) J.B. Coleman Library, Room 210; Farrell Hall; College of Nursing (Houston Medical Center area) and Northwest Campus (Spring Texas).

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