Checklist for Submitting Leave

Any/All documentation submitted by employees for leave must be forwarded immediately to the Office of Human Resources.

Sick Leave

Submission of a sick leave document for more than 3 days requires a Medical Certification form to be submitted. Submission of Sick Leave documents for less than 3 days no documentation is required.

Vacation Leave

Submission of vacation leave document s should be submitted and approved by immediate supervisor prior to the employee leaving work .

Jury Duty

Submission of this type of leave requires a copy of the Jury Summons or a document from the court showing the day(s) served as a jury member.

Sick Leave Pool

Submission of a Sick Leave Pool leave document requires receipt of the Sick Leave Pool Approval letter sent by the Central Leave Coordinator.

Administrative Leave

This type of leave is not allowed, employees should use his/her personal leave.

Death of a Family Member

Submission of  a leave for the “Death of a Family Member” should be 5 days for a spouse, parent, or child and 2 days for brother, sister, grandparent or grandchild .

Voting Leave

This leave should only be approved during an election year with prior approval of supervisor.

Unsafe Working or Travel Conditions

Leave documents for Unsafe Working or Travel Conditions will be based on an announcement from the President of the University. If the University is not officially closed employees will need to use his/her personal leave.

Military Leave

Submission of Military leave requires an official copy of the orders to be sent to the Office of Human Resources. The orders must contain the dates of leave.

Volunteer Fire Fighter/EMS

Submission of leave requires a written statement from the Fire Chief of the Volunteer Fire Department from stating that the employee completed training to include dates.

Court Appointed Special Advocates (CASA)

Submission of leave will not exceed 5 hours per month and a written statement from the CASA Agency.

Other Emergencies

This type of leave is not allowed employees should use his/her personal leave

Suspension with Pay

Employees should submit their leave documents in Leave Traq if they receive a letter placing them under this type of leave.

Education Release

Submission of this leave document requires approval by the Office of Human Resources.

Leave Without Pay

Submission of this leave document requires a payroll adjustment during the week of the leave until TimeTraq is implemented for all “non-exempt” employees.

Prairie View A&M University does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. Ms. Alexia Taylor, Title IX Coordinator, has been designated to handle inquiries regarding the non-discrimination policies.

Ms. Taylor can be reached at P.O. Box 519; MS 1100 A.I Thomas Bldg. Suite 102 Prairie View, Texas 77446 or by calling 936-261-2123.

For further information on notice of non-discrimination, visit `for the address and phone number of the office that serves your area, or call 1-800-421-3481.

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