In TimeTraq, the manager’s primary responsibilities are to:
- Ensure that their employees submit true and accurate Timesheets in a timely manner.
- Approve submitted Timesheets as quickly as possible.
How does a manager know that Timesheet approvals are required? In TimeTraq, documents that require a manager’s approval will show up in his/her Manager Inbox Screen. In addition, managers can configure their own preferences so that he/she receives an email when Timesheets need to be approved.
Problems with Timesheets
In the event that an employee cannot or does not complete his or her Timesheet, an approving manager can edit and/or submit the Timesheet for the employee. If an employee submits a Timesheet that is incomplete or otherwise not accurate, the manager can reject the Timesheet and have the employee correct and resubmit the Timesheet before approving it.
For managers of budgeted employees, it’s important to realize that leave requests relating to a Timesheet must be approved by the manager before the Timesheet can be approved. TimeTraq and LeaveTraq are closely integrated and the rule of thumb to go by is that if there is a relationship between a leave request and a Timesheet, the leave request must be processed first.
Managers are occasionally out of the office or otherwise unable to complete the necessary Timesheet approvals. When this happens, a manager’s Delegate can take over for him or her. It is the responsibility of the manager to ensure that a qualified Delegate has been set up in TimeTraq. Note that when TimeTraq and LeaveTraq both use the Standard hierarchy for managers, the two applications will share the same Delegate pool as well. Setting a Delegate relationship in one application will give the Delegate the same rights in the other.
Managers generally only need to use the Manager Inbox and Timesheet Overview screens in the normal course of their responsibilities. In addition, there are additional screens that the employee has access to that can provide helpful information.
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