Steps for Hiring Graduate Assistants

Checklist for students

Please allow approximately 16 days for processing during the open hire period and 30 days for processing during the non-open hire period.

The open hiring period will begin a week prior to the beginning of each semester (Fall, Spring and Summer) not to exceed 30 calendar days.

Eligibility to be employed as a Graduate Assistant

Step 1:  Student completes Application for Employment

  • Student completes, sign and date the online application using the “Create Application” link using the PV PATH Online Application System and turned in to the ECE Dept.

Step 2:  Student provides a copy of detailed class schedule

  • Student submits to the ECE Department a copy of their detailed class schedule from PantherTracks to provide proof of enrollment in graduate courses.

Step 3:  Student completes Confidential Release form

  • Student submits a Confidential Release Form to the ECE Department.
    • Applicable to new hires
    • Students with 30 day break in employment
    • NOTE: Students continuously employment do not need this form

Step 4 Department submits Confidential form to HR (5 business days)

  • Department submits the Confidential Release Form to HR (either delivered in person or faxed to x-1734.  NOTE:  FORM CANNOT BE EMAILED)

Step 5:  Student and advisor completed the Blood Borne Pathogen (BBP) Personnel Exposure Assessment

Step 6:  Department extends Offer letter (after Confidential Release form has been approved)  ( 5 business days)

  • Confidential Release form has been approved
  • Department completed using an  Offer Template provided by the HR.
  • Offer letter routed to the Vice President’s office using the standard routing process.
  • Student accepted/declined offer letter and returns to ECE Department.

Step 7:  Department routes EPA  ( 6 business days)

  • EGR (EPA) should be routed so that it is approved by the Office of Human Resources, three (3) working days prior to the Graduate Assistant’s start date.
  • NOTE:  A copy of the accepted offer of employment should be attached to the EGR along with student’ s schedule.

Step 8:  Student attends orientation if new hire or has not worked in 30 days

  • Graduate Assistants are required to attend New Employee Orientation (NEO).
  • Email notification will be sent to the hiring department from the Office of Human Resources confirming the hire is approved to attend NEO.

Step 9:  HR sends email for approval for work.

  • Email received in Department

Step 10:  Student begins work

  • Student and advisor (supervisor) contacted by department to begin work.
Inclement Weather Alert 9-20-2019

Due to inclement weather, the main campus and the northwest Houston center will delay opening until 10 a.m. The safety of our faculty, staff and students is of the utmost concern, please exercise caution as you make your way to campus. The College of Nursing, Medical center campus will remain closed today.