Services for Faculty/Staff

Accounting Services

For Departments

  • Process invoices for Internal Departmental Orders
  • Account Maintenance
    • Create and Delete accounts
    • Update accounts
  • Provide Financial Information on Departmental Accounts
  • Respond to Account Inquiries

Accounts Payable

  • Review all expenditure documentation for accuracy and validity and
  • Train employees on compliance with all applicable State, Federal and PVAMU’s rules and regulations for non-payroll expense, and for consistent application of relevant controls, policies, procedures, federal and state law.
  • Provide 1099 processing
  • Entry of invoices into FAMIS
  • Process Rush Payment Vouchers as requested by department
  • Make account corrections through Journal Entries
  • Train Staff on current and new Accounts Payable Processes
  • Provide ongoing customer service as it relates to Accounts Payable issues

Assets

  • Recording and maintaining records for University Assets
    • Capital Assets $5,000.00 and greater  and Controlled Assets from $1,000.00 to $4,999.99 o
    • Assets conh·olled at any cost according to university procedures
  • Training
    • Fixed Assets and Physical Inventory Training
    • Utilization of forms  associated with Fixed Assets and Physical Inventory
    • Acquisition, identifying, tagging, transfers, maintenance, depreciation and disposal of assets for each department

Financial Accounting

For Faculty & Staff

  • Grant Access to FAMIS/Canopy, and USAS
  • Training
    • Account Profile
    • FAMIS/Canopy Navigation

For Departments

  • Process invoices for Internal Departmental Orders
  • Account Maintenance
  • Create and Delete accounts
  • Update accounts
  • Respond to Account Inquiries
  • Provide Financial Information on Departmental Accounts

Human Resources

  • Employee Services
  • Benefits Services
  • Trainings

Information Technology Services

  • Computer Labs
  • Computer Service Center
    • eCourses
    • P2P Program
    • Assistance with Safe Connect Access and PVMobile network connection, location, hours
  • Google Email for Students
  • Helpdesk
  • Password Management Tool – Reset, change or unlock your Panther NetID password
  • PVAMU Mobile Net – Register mobile devices on the PV Mobile Network
  • PVPlace – PVAMU portal access
  • Student Shared Drive – Student files is  a convenient web based file sharing solution for students
  • Student Software Store – Purchase discounted software for personal use
  • Training Opportunities – Computer based training, Quick references, Training Library
  • Wireless Network Access -Access PVAMU wireless network, Safe Connect Instructions, Antivirus software

Office of Budgets

For Faculty & Staff

  • Training
    • Employee Payroll Actions (EPA)
    • Departmental Budget Request (DBR)
    • Annual Operating Budget

For Departments

  • Process Annual Operating Buget
  • Process Employee Payroll Actions
  • Process Monthly Payroll Certification (BVD)
  • Process Budget Encumbrances
    • Annual Fixed Cost
    • Scholarship Recommendation Authorization Form
    • Interdepartmental Orders (IDO)
  • Respond to Account Inquiries
  • Provide Financial Information on Departmental Accounts

Office of Information Resource Management

  • Information Resources
    • Banner
    • PantherTracks
    • Laserfiche
    • Cognos  – Reporting
    • Trainings
      • Banner Navigation
      • PantherTracks
      • Laserfiche
      • Cognos
  • Information Security
    • Securing your information
    • Information security assessment
    • Information Technology Risk Assessment
    • Training on Information Security Awareness
  • VoIP Services
    • Phone account request
    • Long distance code
    • VoIP billing issues
    • Training on Phone set training (upon request)
  • Web Services
    • Department Website
    • Faculty Web Pages
    • Online Surveys
    • Site Analysis
    • Word Press Training
    • Trainings
      • WordPress
      • Feedback Survey

Office of Institutional Relations and Effectiveness

The Office of IRE provides the following data to PVAMU Community and external constituents (TAMU System Offices, State Agencies, Federal and National Agencies)

  • Individualized Reports for Specific Needs

Procurement and Contracts

  • Purchasing of Goods and Services
    • Over $5,000
    • Those required by Guidelines (i.e. LT., chemicals, etc.)
  • Contracts
    • All contracts binding the university
    • Review and approvals
    • Manage Contracts
  • Training
    • Procurement, Contract, and HUB
    • FAMIS requisition, L-Doc, E-Doc, and Receiving

Pro-Card

  • Provides university staff with the ability to complete day to day business purchases quickly and conveniently.
  • Provide Pro Card Trainings twice monthly and on an as needed basis.
  • Assist in Departmental Reconciliation
  • Input New Vendor W-9’s into FAMIS upon department request
  • Troubleshoot with Citibank when Pro Card issue occur
  • Provide ongoing customer service as it relates to the Pro card Office

Travel Services

  • Offers monthly Travel/Concur trainings monthly
  • Assist in making travel arrangements
  • Assist in preparing Expense Reports
  • Train on compliance with all applicable State, Federal, System, and Local Travel Rules
  • Issue State of Texas Travel Cards
  • Provide ongoing customer service as it relates to travel issues
  • Coordinate all travel reimbursement processes

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